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lawnmasters2004
02-25-2006, 07:38 PM
Hey guys... I have been in business for a long time but mostly with residential and midsize commerical accounts. I received a bid request about a week ago from the school district that I graduated from. The president of the board of education asked me a few months prior if I would be interested to be on the district's bid list and I said sure why not. However, this bid request was for 5 schools in the district to be mowed, trimmed and edged weekly. I dont think that any of the huge outfits in town have been asked to bid because I heard they wanted graduates and close connections to the school to get the job. If that is indeed the case, then I am pretty sure that I am the most qualified person in the mix... Now I ask you guys... How do I bid something this large. I have tinkered with a few ideas but nothing that I am sure will give me a bid that I am sure is a good one. I can calculate the square footage if need be, but they sent me what they wanted mowed with satellite imagery. I will attach the photos they sent me in a reply right beneath this. Any help would be very helpful and appreciated as to this matter. Thanks guys!!

lawncare18
02-25-2006, 07:52 PM
my first question is do you have the equipment and employees to handle somehting this large???? You mow with deere equipment ?? Best of luck.. sounds like it could be a big money maker for you..

lawnmasters2004
02-25-2006, 07:54 PM
All of the bid area is in the red outline. Again, Im not asking what to bid, just what is the best way to attack this bid. Thanks again guys.

lawnmasters2004
02-25-2006, 07:56 PM
Yeah lawncare18... I am definitely hearing you on that. We currently have three 52's and if we get this we are planning on purchasing a 72 as well. I dont run all deere equipment anymore, used too. The exmark cut is too good to keep running all deere.

LwnmwrMan22
02-25-2006, 08:05 PM
We do 5 schools right now with 2 11' mowers and 2 60" ZTRs, get all 5 done in 2 days, $38,400 / year with this year's pay increase.

lawnmasters2004
02-27-2006, 03:48 PM
The bid came in at 47600... it was 1 million square feet (23 acres).. I hope I get it

LwnmwrMan22
02-27-2006, 04:03 PM
The bid came in at 47600... it was 1 million square feet (23 acres).. I hope I get it

23 acres, eh??

I school I bid a month ago, 30ish acres, went out at $13,600, my bid was $22 - 23,000 somewhere in there.

Lawnmasters -

Hopefully you'll do this, but when the bids are opened, and you're over twice as high as the guy that gets the bid, will you please posts what the price was that the contract was awarded too??

It'd be nice.

I'll say your total for the year, for 23 acres for 25 weeks will be about $12k for the year.

lawnmasters2004
02-27-2006, 04:46 PM
This is 23 acres of nice grass that grows a good amount every week.. It is also watered each day. The season here in Wichita is a good 32 weeks atleast. I figured the amount for 32 weeks and around 60-65 dollars an acre. If the season is longer then the extra mowing comes out of my pocket. For what they are wanting, I think this should be pretty competitive price

LwnmwrMan22
02-27-2006, 04:49 PM
This is 23 acres of nice grass that grows a good amount every week.. It is also watered each day. The season here in Wichita is a good 32 weeks atleast. I figured the amount for 32 weeks and around 60-65 dollars an acre. If the season is longer then the extra mowing comes out of my pocket. For what they are wanting, I think this should be pretty competitive price


Okay. 23 acres, 32 weeks... the bid will come in around...... $18 - $20k.

Again, let us know when you find out.

rodfather
02-27-2006, 05:05 PM
The bid came in at 47600... it was 1 million square feet (23 acres).. I hope I get it

figure on approximately 1/2 of that amount to be awarded.

LwnmwrMan22
03-03-2006, 01:37 PM
Any response on the bid yet??

lawnmasters2004
03-03-2006, 01:58 PM
Not yet we were told it would take a week or two

lawnwizards
03-03-2006, 02:18 PM
i came up with 28,268 or 874 per cut.. yep, the bid will be anywhere between 14k to 18k.

befnme
03-03-2006, 02:53 PM
i came up with 28,268 or 874 per cut.. yep, the bid will be anywhere between 14k to 18k.


dont be so sure on that :nono: i went to a prebid for the 2 rest areas here in nc .the current bid was at 45,000.00 and there was alot of people there so i figured some cut throat would go around 29,000.00 to 30,000.00 just to get it so i didn't bid .i called yesterday to check on it and the winner got it at 49,000.00 . so you never know how things will work out. dont bid it to get it bid it to make $$$$$$$$$$.

MMLawn
03-03-2006, 08:48 PM
dont be so sure on that :nono: i went to a prebid for the 2 rest areas here in nc .the current bid was at 45,000.00 and there was alot of people there so i figured some cut throat would go around 29,000.00 to 30,000.00 just to get it so i didn't bid .i called yesterday to check on it and the winner got it at 49,000.00 . so you never know how things will work out. dont bid it to get it bid it to make $$$$$$$$$$.


Somebody there told you wrong then cause there were two bids lower than the $49,700.00 one (there was no straight $49,000 bid). Actually the winner was at $41,300.00 (which is $4,000 LESS than the current expiring contract ).....kicker is it is the same company that has it now and for the past 3 years and HE lowballed his own current contract of $45,088.00 DOWN to $41,300.00...just to get it back. :dizzy:

befnme
03-03-2006, 09:07 PM
Somebody there told you wrong then cause there were two bids lower than the $49,700.00 one (there was no straight $49,000 bid). Actually the winner was at $41,300.00 (which is $4,000 LESS than the current expiring contract ).....kicker is it is the same company that has it now and for the past 3 years and HE lowballed his own current contract of $45,088.00 DOWN to $41,300.00...just to get it back. :dizzy:

i just spoke with the guy up in raleigh on wednesday and he told me that turning leaves did not get it that a 49,700.00 bid won .there is no way i would cut my own throat just to keep a headache like that anyway.there was a :
59,000.00
58,400.00
49,700.00
43,588.00
41,300.00
dont know but i know what i was told on 3-1-03 , maybe the high man turned it down....

MMLawn
03-03-2006, 09:11 PM
They just opened it Wednesday at 2PM (3/1) they would not have awarded it this quick yet, esp to a new contractor because they will check their references and all. Did he actually say that they "awarded" it? Hard to believe that the guy who has had it for the last 3 years and that they liked was also the "new" low bid and they didn't give it to him.

befnme
03-03-2006, 09:44 PM
They just opened it Wednesday at 2PM (3/1) they would not have awarded it this quick yet, esp to a new contractor because they will check their references and all. Did he actually say that they "awarded" it? Hard to believe that the guy who has had it for the last 3 years and that they liked was also the "new" low bid and they didn't give it to him.

to be perfectly honest i know of king and he had a heck of a time pleasing them ,bunch of fines if you know what i mean .the guy said it wasnt set in stone but the 49,700.00 pretty much had it.

MMLawn
03-03-2006, 09:55 PM
I PM'd you so we don't hijack this thread any further

LwnmwrMan22
03-04-2006, 08:42 AM
I PM'd you so we don't hijack this thread any further

No kidding... there's a Networking thread when you NCer's wanna talk about your own stuff.... sheesh....

Flex-Deck
03-04-2006, 02:17 PM
All of the bid area is in the red outline. Again, Im not asking what to bid, just what is the best way to attack this bid. Thanks again guys.

All I know is that school systems in Iowa that farm out the mowing pay about $18-19 per acre. I consider those properties a fill in type deal if you have time left over to fill the week.

T-N-T
03-04-2006, 03:03 PM
We have two schools that we do one is 33 acres the other is5.3 the larger takes us 8.33 hrs. three guys 2 mowers 1 weed eater guy 545 per cut the other
takes 1.75 hrs same people and equipment 180 per cut good luck:usflag: http://www.lawnsite.com/images/smilies/smilie_flagge13.gif
:usflag:

LawnMowerMan3875
03-04-2006, 07:06 PM
For T-N-T
Just a question?? On the larger school ground, you are averaging 64.18 per man hour, on the smaller one, you average 102.86 per man hour. If these people would ever do the math like I just did, wouldn't they question how much you charge per hour??

befnme
03-04-2006, 08:18 PM
No kidding... there's a Networking thread when you NCer's wanna talk about your own stuff.... sheesh....

so why do you have to be like that ? we realized we were in the wrong and corrected it .dont be a butt.

MMLawn
03-04-2006, 09:00 PM
so why do you have to be like that ? we realized we were in the wrong and corrected it .dont be a butt.


REALLY! Esp 12 hours AFTER we corrected it. LM22 I USE to respect you......you just lost that though......:dizzy:

LwnmwrMan22
03-04-2006, 09:18 PM
Oh c'mon... I was just giving you guys grief.... I guess this time of year everyone must be on edge with the bids and all...


I WAS going to put ":p" or ":rolleyes:", just didn't get around to it...

I'll be sure next time...

MMLawn
03-04-2006, 09:24 PM
Okay then....I still respect you too :)

befnme
03-04-2006, 11:27 PM
Oh c'mon... I was just giving you guys grief.... I guess this time of year everyone must be on edge with the bids and all...


I WAS going to put ":p" or ":rolleyes:", just didn't get around to it...

I'll be sure next time...

i accept your apology..........................lol .j/k no prob. i took it the wrong way :waving:

Brianslawn
03-04-2006, 11:32 PM
The bid came in at 47600... it was 1 million square feet (23 acres).. I hope I get it



wrong. it should be the same price as a small house. thats how the sburcs around here price it.

heather lawn sp
03-05-2006, 04:19 AM
i came up with 28,268 or 874 per cut.. yep, the bid will be anywhere between 14k to 18k.
Yup
$16,000 will take it

JBird
03-05-2006, 04:59 AM
I won a three year with the schools here. However, one guy beat me on a 62 acre school property. This jerk bid it at a little over 8 dollars per acre. Now this was a rough cut @ once a month but still. How the He!! can you do something like that?:hammerhead:

heather lawn sp
03-05-2006, 05:16 AM
I won a three year with the schools here. However, one guy beat me on a 62 acre school property. This jerk bid it at a little over 8 dollars per acre. Now this was a rough cut @ once a month but still. How the He!! can you do something like that?:hammerhead:

Big tractor with a bush hog??:confused:

Flex-Deck
03-05-2006, 11:01 AM
This is 23 acres of nice grass that grows a good amount every week.. It is also watered each day. The season here in Wichita is a good 32 weeks atleast. I figured the amount for 32 weeks and around 60-65 dollars an acre. If the season is longer then the extra mowing comes out of my pocket. For what they are wanting, I think this should be pretty competitive price

Around here, schools can't even be touched for over $20 per acre. They also have lots of chain link fences, curbs, and other obstacles. In fact in this area I have a 20-22 acre commercial that I do for $25 per acre, and only beat the other bid by $20 per mow.