Right Touch
10-03-2009, 05:57 PM
I've reduced my accounts receivable by changing my due date for lawn maintenance invoices from the 24th to the 15th, which is proving to be effective. If anyone read my thread about this issue a month ago, you will remember alot of suggestions on Pre Billing Customers for the month. I decided to try this out on a new customer we got a few weeks ago and everything went without a hitch. My problem now is in the invoicing of this. I currently use Groundskeeper Lite. I Pre Billed the customer for 4 cuts @ $40 per cut, for a total of $160 (ill leave the tax out for ease of the example). So, the customer had a $160 balance in their account. They paid the $160, which brought their balance to $0. If anyone knows groundskeeper, they make it very easy to apply charges. My original thought was to somehow automate this process so that every time we cut it credits their account so if we only cut 3 times they would have a $40 credit, but I am having a brain fart accomplishing this. Its hard to explain actually. I do have customers that are on a payment plan and are charged the same amount every month regardless of how many times we cut, but I also offer a "per cut" program as well. Just trying to think of the easiest way to keep the billing easy. Changing to this prebilling with this program seems like it will make billing much more difficult because even if I enter a $0 charge for their lawn cut each week, I will still have to go in at the end of the month and look at every customers account to see how many times we cut their lawn, then credit them if we only cut 3 times or charge them 1 if we cut 5. You will probably only really understand the question if you have the program or if you can make sense of this. As I am writing it I realize it sounds confusing...