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View Full Version : invitation to bid on a very comlex hoa of townhome and individual


grassman177
02-27-2010, 05:14 PM
like the title says, but it was actually response to add in the local paper. they did not contact on their own, which is unheard of anymore right?

well, it is a 30 home tight knit gated town and individual home owners association . i have bid it b4 but for the developer(didnot get it due to snow removal/i dont do it) this year snow is not part of the bid and is separate.

i still have all my bidding info saved so i can spend much less time then all the others measuring and guessing. i am also using goilawn to check over my previous notes for accuracy.

the walk thru today took place with the three board members and all 7 of the bidders(including the little turd lowballer that has been giving me issues of backstabbing and lowballing). we looked over everything and asked questions all with snow on the ground and little grass showing. i was the only one with company jacket and lettered work truck . i think that matters a small amount. plus, get this, i had a private talk with two of the board members(hsuband and wife) after the group dispersed. some of it was personal and some business. ended up she has had the exact heart issues and a surgery my wife has to have, so it was very helpful and they were very willing to talk with my wife to answer any questions she would have! all of this over cups of tea. it was very nice. i also got to hear bug reasons why they fired the last lco(which i know already and his common mistakes) so it was intersting for sure. i wonder if my prices are in line, if that private meeting will have any impact on the contract as far as personal presention and professionalism goes? i hope so, i really want this for 2 reaons, 1. to replace the large ones i lost lately, and 2. i have always wanted this property on my list as i know i can really make it shine over the old lco and the newbies that comprised of the rest of the bidders. wish me luck, and i am going to price very cometitive without being low low low to try and not be the highest or lowest.

i know of all of them i am the most quailified and def the most best equiped to do this kind of job efficiently compared to the others, so i think i will price with that in mind being a little cheaper than normal on many aspects, including the mulch material barely above cost and make the labor, to help reduce overall costs. i have seen this done by that lowballer i mentioned above and he got the contract due to that even though he was higher than me on mowing.

thoughts and comments and suggestions?

LawnPro19
02-27-2010, 08:12 PM
Good luck man I hope it works out for you!!! and yes apperance means alot uniforms go a long way especially with upscale customers!!

rcslawncare
02-27-2010, 08:50 PM
Even though rather simple to do, It amazes me how many people come to bid in just everyday clothes. A nice polo with the company logo will make people know that you are a legit business. In our case where it is cold, a nice jacket or sport pullover is a very nice touch! Good luck, sounds like you have a great shot!

djagusch
02-27-2010, 09:34 PM
Getting past the Property Manager and to the BOD's is the best way to get an account. Basically if you are in the ballpark and they like you, you should get it. Communication is typically the reason accounts are lost. So keep it touch with the BOD. Good Luck.

Right now I got 88 townhomes (4 locations) on contract for multi years and got a call about another 70 townhomes that are not happy with their current contractor. Being smaller has it's advantages with offering personalized service after that have been with large company's with issues.

grassman177
02-28-2010, 01:25 AM
it does, but we are getting quite large for our area. still a medium sized one by industry standards though.

thanks for the encouraging words

topsites
02-28-2010, 03:51 AM
Oh man I could so unload, you did ask for thoughts thou but I'll try and keep it short.

Soon as I saw the first bidder other than myself I would have said thank you and left because obviously these folks
think they're going to play the entire lot of bidders off against each other and they set it up just real nice like that, too.

That wasn't no accident that the whole bunch just so happened to be there all at the same time,
and some folks might think it's convenient but the dark part of the truth runs far deeper and I strongly
suspect they knew this all too well, the entire thing is being done a certain way and that's because
it's for their own self-serving reasons.

The fact they want a good price I might tolerate, but they could have just said as much, this kind of setup only means
these folks think they're king of the hill and anyone that works for them is going to be enjoined into slave labor and the
entire thing is a total load of crap I wouldn't tolerate for an instant because it also means these customers full and well
INTEND on being a total PITA the entire year.

Yes sir, this is just the beginning of a relationship that's going to turn into a nitpicking and phonecalling and emailing NIGHT mare.
You can win that bid and tell me later I was wrong but I don't play this ride me like a donkey game,
so they can smile all they want because they can also sure as hell stick it.

Which, that would be the other reason why I'd walk away in a flash.
Now I'll stop because I said I'd keep it short but I hardly got myself in gear yet...

Peace out

topsites
02-28-2010, 04:07 AM
I did want to add...
Why did you even call these folks?

If you're that desperate for work maybe you better go find a job, unfortunately I have to take back
some of what I just said because the fact that you called them actually puts the ball in their court,
sick as that entire setup might be but then they didn't call any of us initiating the BS...

All they did was put an ad in the paper, odd way of doing things if you ask me but then I didn't react to it.

I don't call people asking about their work unless I'm actively looking for a job,
for the same reason why McDonald's doesn't call me when I'm hungry either.

ALC-GregH
02-28-2010, 10:25 AM
TS, you really have issues don't you? So if you go to a place that called you and asked to do a walk through and bid a job, your not going to do it if another LCO is there too? You really do have issues. Everything you talk about seems pessimistic. Haven't you ever heard of competition?

IN2MOWN
02-28-2010, 10:28 AM
Competition is one thing. Lining up 7 companies in a row and walking them through a property is lame at best.

Im with topsites on this.

grassman177
02-28-2010, 12:24 PM
i dont disagree, but i also know they felt over run by the last lco(whom i know his practices very well, and they were def ball kicked) so i can at least understand they thoughts behind this from their point of view too. there is a little belittling(sp) going on in this type of meeting and i felt this from the begining when i found this out. i actually think they dont have any idea what they are doing from the bid sheet and comments during the "tour". they wanted to make it very clear what they were looking for, and have every right to do so after having thier wishes(actually normal everday things like blow landscape off when blowing lots of grass into it while mowing, and trimming ALL the shrubs, cause the missed a bunch and never came bacl to finish yet sent a bill type of stuff) mostly ignored for few years.

oh, and topsites, i am far from starved from work, we end up turning stuff down every spring temorarily after we fill our quota, so we dont get too busy and end up with bad service which loses customers. of course there are exceptions to this, but if you had a multi crew company that was very behind due to excessive rains like last year, would you still try to take on more work knowing full well you cant get it done? i just want this job, i like the property and it is a pride thing, not a need work really bad thing, although i do want some more as i lost my biggest three this year already, but in fact i had a little too much last year anyways .

we have alot of military here which lends itself to this kind of attitude when asking for bids and dealing with us contractors, but i have become very used to it and i can tell you guys we have very very little problems satisfiying customers, even the very hard to please. most back off quick after they see the results they were looking for and the reliablilty we exeplifiy. so it poses little issue with me that someone might be percieved as a pita, as we rarely get any problems after we start and meet or exceed expatations

Landscraper1
02-28-2010, 12:41 PM
I received a letter from a large apartment community, stating that all bidders meet at 10am on Monday to walk through property. I won't be there. It is very unprofessional and uncomfortable in the to be there with a bunch of your competition. Not only that but, with others around, I can't really put my salesman hat on. I am pretty good at landing jobs, when I am talking one on one with people. I have a good sized company here in the area and I'm sure my competition would love to see how I work. I won't give them the chance.:walking:
Grassman, you already made that step, so what I just wrote, has no bearing on your question. Just had to get that out there. As far as that your bid goes, I would not go too low. You have to ask yourself. Do I want this job just to have work or do I want it to make money? Sure be competitive. I'm not saying to be greedy.:laugh:
The way I look at it, You already have an advantage over the others. You look more professional and you had some one on one time with the board members. If these people on going just on price then, you'll have a hard time against 7 other bidders who look like bums. The last guy they had, was fired for doing a lousy job. He was probably the low bidder, at the time. Do you think that, they are looking at making the same mistake, twice.:)

Greenery
02-28-2010, 01:18 PM
Could it be that they just dont want or have the time to walk the property ten times.

If i were in their shoes I would have arranged it the same way.

Then when it comes to presentation time it would be one on one.
Posted via Mobile Device

Landscraper1
02-28-2010, 01:30 PM
Could it be that they just dont want or have the time to walk the property ten times.

If i were in their shoes I would have arranged it the same way.

Then when it comes to presentation time it would be one on one.
Posted via Mobile Device

There won't be a presentation time. Remember first, they put an ad in the paper. 2nd, they have a walkthrough with all landscapers at one time. 3rd, there is a deadline date for that bid. 4th, They sit down with all the bids and vote on who gets it, period. Quick and easy for them. That's how much time they are willing to invest.:walking:

IN2MOWN
02-28-2010, 02:08 PM
Could it be that they just dont want or have the time to walk the property ten times.

If i were in their shoes I would have arranged it the same way.

Then when it comes to presentation time it would be one on one.
Posted via Mobile Device



They dont have to walk it 10 times. Put a small layout of the property on paper and hand it out to each company that wants a bid along with all the services they want. Line up different times and days the companies can be there.

Personally I would feel a little awkward with 6 or 7 other owners walking the property with me.

grassman177
02-28-2010, 04:08 PM
it was wierd, but i asked during my private meeting if i could do an inperson delivery of my bid therefore i can put on my sales game face. most are going to just email back the bid, as this is the way were given the bid sheet and they asked eveyone to do so, but i am proactive.

i am in it to make money, i never bid too low, but i do know my efficiency is greater so i will take that into consideration when pricing is all. i aint a lowballer, i get lowballed!

i do think they are not taking the lowest bidder, that is not the concern, quailty is! the last guy got the property by default from the developer, and they just stuck with him blindly after wards for a few years, he is not known to be the lowest either. i now do most of the HOA projects for this said develper now, and i am not cheaper, just better. there is a bit more info for you all. oh, and most living here are retired.

HARRIS Property Management
02-28-2010, 11:56 PM
Relationships go a long way in this business...at least in my experiences. I bid on a HOA one year and met with them, had a really good meet but they ended up going with a lower bidder. The next year they called back and signed with me. Said they wanted to go with me all along because of the rapport we had and the way I presented myself but had to satisfy some budget issues and other homeowners. But the guy did a bum job and now here I am. That was three years ago. So whether you get it or not, you plant a good seed and it will come back to you.

grassman177
03-01-2010, 12:08 AM
i have had this happen a few times b4 too,

Landscraper1
03-01-2010, 11:34 AM
:waving:it was wierd, but i asked during my private meeting if i could do an inperson delivery of my bid therefore i can put on my sales game face. most are going to just email back the bid, as this is the way were given the bid sheet and they asked eveyone to do so, but i am proactive.

i am in it to make money, i never bid too low, but i do know my efficiency is greater so i will take that into consideration when pricing is all. i aint a lowballer, i get lowballed!

i do think they are not taking the lowest bidder, that is not the concern, quailty is! the last guy got the property by default from the developer, and they just stuck with him blindly after wards for a few years, he is not known to be the lowest either. i now do most of the HOA projects for this said develper now, and i am not cheaper, just better. there is a bit more info for you all. oh, and most living here are retired.

You seem to know what your doing. Good Luck.

br549oicu8
03-01-2010, 12:57 PM
Hey all...Grassmans dad here, owner of the company.
It is not uncommon for "trades" work to have multiple possible contractors show up for a pre-bid tour. This may not apply to mowing and such as much, but it definitely apllies in the commercial building industry.
I do admit it could be a bit intimidating, but if you really know your stuff, it also gives you the advantage to shine above the others that don't.
This is like Grassman said, more of a pride thing than a need thing. I have no doubt if we get the job that it will look much better than it has the past 5 years or so.
Good luck, my son!!