View Full Version : How to set up a payroll

01-16-2013, 12:08 PM
Hey guys,

I've been in business for three years now and I'm thinking about hiring a helper during the mowing season. I my self am 18 years old and I'm at a point now that I need help in order to keep up with the work and more importantly school. Since I'm younger I want to do it the right way and NOT pay under the table.

What forms and such I do need to get for tax purposes and such. I'm located in PA.

I already talked to some one who is interested in working for me, a possible problem is that he is 14 yrs old. I Dont know the laws regarding to running power equipment and such. Plus child labor laws. If anyone could give me a pointer in the right direction that would be really appreciated.
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01-16-2013, 12:17 PM
Talk to an accountant and a attorney that practice in business. They should be able to answer your questions better.

01-16-2013, 12:19 PM
Im not 100% sure myself, here is a link that might be able to get you on the right track


01-16-2013, 02:58 PM
If you want to grow your business and do things the right way, "invest" in an accountant. I could not function without my accountant. He answers all my questions and gives me great advice on how to keep things going good.

01-17-2013, 12:10 PM
We use Paychex. Money well spent, we aren't large enough for office help and it alleviates us from doing the paperwork in house. Or you could use a CPA, either way, I left it to professionals just in case we get audited I didn't want anything to chance doing it myself.

01-17-2013, 12:30 PM
I use a bookkeeper for the monthly stuff. It usually takes her 2 hrs to take care of everything. I see an accountant at the end of the year to prepare my taxes.

Landscape Poet
01-17-2013, 08:16 PM
What I do.

First you have to get a EIN number. Employer Identification Number. You will have to do this if you are to have legal employees.

I pay me employee weekly on the last work day of the week. I go to http://www.paycheckcity.com/ and use the hourly payroll calculator to figure out the withholdings etc. I staple the print out of this that looks like two check stubs to my employee's time sheet he filled out.

My employee has a checking account at my bank. This allows me to transfer the money electronically to him. I have a record of the payment going to his account because the bank maintains my statement. I then have a seperate account which I transfer money to to cover his withholdings as well as my portion. This way when quarterly taxes are due I simply write a check from that account which is fully funded.

01-18-2013, 09:02 PM
We use Advantage Payroll or ADP. No headaches - love it.

01-29-2013, 10:57 PM
We use Advantage Payroll or ADP. No headaches - love it.

how much do you pay for adp?

Weekend cut easymoney
01-29-2013, 11:37 PM
Get quickbooks, takes 5 minutes to print and make paychecks...it tells you how much withholdinh to give to govt and can print 941, 940s w2, w3 straight from program...no hassle at all

01-30-2013, 08:39 AM
@Flying Dutch - Their fees depend on the week and the paychecks but about 35-40 per week that payroll is run. That is for 3 and sometimes 4 guys. In my opinion it is WELL worth it. They take out all the withholdings, file ALL the reports for me and mail me copies. In the middle of the busy season it is one less thing on my plate.