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Old 02-03-2013, 03:17 AM
rbljack rbljack is online now
LawnSite Senior Member
 
Join Date: Aug 2012
Location: Texas
Posts: 535
Questions about day to day expenses

Im still researchign quickbooks these days, and may go with online version, but havent decided yet. My question for this post relates to how you pay, track and file day to day expenses like fuel, drinks, trimmer line, gas, etc.

I'm going to set up a dedicated checking account for the buisness, along with a debit card. How do yall typically pay for day to day expenses as I llisted above? Hand written check, debit card, or cash? If cash, im assuming a Petty Cash account is necessary to ensure everything is tracked properly in quickbooks.

Once the item is paid for, do you have an excel spreadsheet or day planner or something to keep track of each purchase. Do you do anything special with the receipts?

Any help would be appreciated. In the near future we are going to a CPA to have our taxes done for last year, and Im going to have him/her assist me with setting up a quickbooks account as well. Hoping 2013 will be much more organized.
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Equipment:
2000 Chevy 3/4 Ton Long Bed 4x4
6.5x12 Dual Ramp Trailer
2012 21" Honda HRC-216 mower
2013 Exmark Commercial 30#1
2013 Exmark Commercial 30#2
2014 Exmark Lazer Z S Series EFI 52
Mclane 25" Reel Mower
2010 Husqvarna 21" mower
2008 Stihl FS250R Trimmer
2010 Stihl FS90R Trimmer
200? Stihl FC75 Edger
2013 Stihl BR 600 Blower
2013 Stihl HS81 t Hedge Trimmer
2014 Stihl SH 86 C E Blower Vac
2014 Stihl KM130R edger and trimmer shafts
200? Billy Goat AE550 Core Aerator
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