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Old 11-18-2012, 09:31 PM
yazzy yazzy is offline
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Join Date: Nov 2012
Location: Tennessee
Posts: 19
How do you prefer collecting your payments?

I know there's been a few topics on this particular subject, but thought I'd ask again.

For those that have small operations, how do you collect your payments?

I'm still doing a bunch of research before I jump into the lawn industry so I have lots of questions. I've been debating on requiring pre-payments on all recurring services to ensure I have the money to pay my bills.

I had intentions of making clients either pre-pay a month in advance, or at least leave payments in an envelope outside for my retrieval before I would even attempt to mow their yard to ensure I got paid, (assuming they'd be at work/errands and not at home). No money, no mow.

Then I got to thinking. If they pre-paid a months worth and a service got delayed due to weather, obviously I would credit that service towards their next months payment. However, for those that opted to pay before each service...what would I do then? Here they've got a check waiting outside and it may be a couple of days before I can get over there to mow because of rain -- and then when I do get over there to mow, there may be no money since they didn't know when I was going to get over there.

Do ya'll kind of operate in a similar fashion, or do you just send a monthly bill and hope they pay on time?
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Old 11-18-2012, 10:27 PM
nnusskern nnusskern is online now
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Join Date: May 2012
Location: Pittsburgh PA
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I just bill at end of month but i see where u are coming from. U could do prepay but at first some may be reluctant to trust you. Whatever you decide to do be clear and be consitent with billing.
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Old 11-18-2012, 10:56 PM
turnerbend turnerbend is offline
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Join Date: Oct 2012
Location: Georgia
Posts: 5
Sound like you are not prepared to be in the lawn cutting business. I would not pay someone to do my lawn until the work is done to my satisfaction...
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Old 11-18-2012, 10:59 PM
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JB1 JB1 is online now
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Join Date: Feb 2000
Location: From the hills of beautiful Southern Indiana
Posts: 5,954
grab all the green cash that you can.
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Old 11-18-2012, 11:11 PM
C Jovingo Landscaping C Jovingo Landscaping is offline
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Join Date: May 2012
Location: Canton, OH
Posts: 436
I only offer monthly billing after a relationship is established & I feel they will pay the bill. I have a mix of payment situations. 10 pay per visit, 2 pay biweekly & 3 get monthly billing. Alot of my per visits & both biweekly were offered billing but they like not having bill for 4 mowings, sometimes 5 a month. I have offered prepay for the month but nobody seems to want to do that, as it would be the same as monthly bill, big payment in their eyes.

My 3 monthly billings pay quick. I mow Sat & Sun & deliver bill on last mowing of month. 85yr old lady comes out gets bill & rights check while I'm mowing, then leaves it in door for me. The other 2 mail out ASAP & i have check before end of week, usually Wed.

The bi weekly payees do this cuz of their paydays. They like to pay for 2 mowings each payday.

You have to use your gut instincts on mowing or not if payment is not there. Communication is key. If you know they want mowed & they forgot to leave payment, mow it if you trust them.
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Old 11-18-2012, 11:44 PM
elbow300 elbow300 is offline
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Join Date: Nov 2012
Location: Chattanooga TN
Posts: 51
I have had generally very good luck with monthly billing. I email bills wherever possible to save postage and time at the USPS. I do think that the customers who get a bill at the end of the month need to understand that you have extended them a line of credit. I ask monthly clients to sign a contract acknowledging that fact, and detailing the terms of service. they understand that payment is due in full by the 15th day of the following month, and if payment is not received by that day, service is suspended until the account is current, and a late fee is assessed. A little paperwork on the front end can save you a bunch of trouble on the back end.
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Old 11-18-2012, 11:51 PM
newguy123 newguy123 is offline
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Join Date: Sep 2012
Posts: 1,082
I electronically invoice about 95% of my customers at the end of every month. They mail me a check as that's the only method I currently accept. I have maybe a couple that pay me after every visit but that's not the norm.
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Old 11-18-2012, 11:59 PM
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gcbailey gcbailey is offline
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Join Date: Mar 2012
Location: WV
Posts: 2,424
if you don't have enough cash/credit to get you through at least a month, you probably need to save up some more before you jump into this. I have some bigger commercial accounts that are on net 60 terms.

I personally wouldn't pay anyone for services that haven't been rendered up front.
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Old 11-19-2012, 12:26 AM
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Big C Big C is offline
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Join Date: Aug 2007
Location: Gonzales, La.
Posts: 1,640
I have used both methods, monthly billing after services have been performed and pre pay. Pre pay assures you are paid before services are performed thus saving you from having to chase down your money from deadbeat clients, the biggest drawback to pre pay is keeping track of who paid, when, and for what services before you make your mowing route and what accounts recieved a credit due to rain, and so forth...this can be a pain in the ass. Billing after the sevice is complete is straight foreward and requires less record keeping, but will put you in a position to not get paid by the deadbeat clients. I tried pre pay last season and I didn't like it so I will be going back to billing after services are complete.

Chad Clark
La. Licensed Landscape Horticulturist
La. Licensed Ornamental & Turf Pesticide Applicator
La. Licensed Irrigation Contractor
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Old 11-19-2012, 12:17 AM
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Spring Valley Lawn Service Spring Valley Lawn Service is offline
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Location: Tuscumbia, al
Posts: 142
How do you prefer collecting your payments?

How ever they want to pay. If they say every thee months then every three months. Some large place say every thirty days. I bill at time of mowing
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