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Old 12-26-2001, 12:41 PM
mdb landscaping's Avatar
mdb landscaping mdb landscaping is offline
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Join Date: Sep 2000
Location: Glastonbury, CT
Posts: 2,205
how long till you send a notice?

i have a few customers who i billed a month ago and still havent payed. how long do you wait before you send out a notice for payment? these are good customers and always pay, but it takes them forever. i have some customers who pay me within 3 days, while these two take a month.
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Old 12-26-2001, 12:52 PM
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Richard Martin Richard Martin is offline
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Join Date: Mar 2000
Location: Greenville, NC
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Well, a good time to knock on their door has already passed. If I have customers who are past due in the Christmas season I usually let them slide until a day of two before Christmas and then collect. One of mine the other day got generous to the tune of 50 extra bucks.

I usually let them go a month and then send a bill marked "duplicate".

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Old 12-26-2001, 12:57 PM
Randy Scott Randy Scott is offline
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Location: Wisconsin
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Same here, let them go about 30 days.
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Old 12-26-2001, 02:38 PM
Indiana Indiana is offline
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Join Date: Jul 2000
Location: Murphy, North Carolina
Posts: 246
I had a customer who was cronically late every month. Good customer very generous and friendly except she was on the road always for work.

I sent her some notices, etc... no difference. Finally I called her and caught her while she was home. I explained the situation to her and that waiting for my money was killing me.

We came up the arrangement of her paying the same amount every month automatically online and I would bill her for the balance (if there was one). It has been over a year now and it has worked great.

Talk to them, is my advice. Explain it in person or by phone call. Sometimes notices, late charges, etc... don't work. Some people just honestly don't think about it. Some don't care. Either way you have got to talk to them and see what they say.

My situation was a little different, she is a good customer just needed a different arrangement. She gives me free reign of her property which is a 6 acre estate. I don't abuse her trust, do things for her for fair prices when they need to be done.

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Old 12-29-2001, 05:41 PM
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Join Date: Jul 2001
Location: North Jersey
Posts: 835

Do you use contracts ?? Have terms of payment specified ?? I give my clients 15 days from the time I think they should have received the bill from me.. If not then I tack on a late fee and resend the bill untill it gets payed.. I also follow up with phone calls and such.. But dont let it go too long.. the longer you wait the harder it is to get payed...My good clients I give alot of leway to .. Dont want to make them leave me.. So I'll give them up to 2 months without hassles.. But never had to go that long.. Yet ??
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Old 12-30-2001, 03:42 AM
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JimLewis JimLewis is offline
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Join Date: Dec 1999
Location: Beaverton, OR
Posts: 6,818
Well, of course my answer is put them on Automatic Payment. But I've already gone over that plenty of times here so I won't go into that again.

If you're not interested in Automatic Payment for some reason, then you need to either

1) except the fact that their will always be late payers and plan your finances accordingly

2) Begin harrassing people for money on a regular basis.

3) Get rid of chronic late payers.

Because as you grow, this problem grows. It just gets worse. Some guys just figure in that a certain percentage of their income will be late on a regular basis.

Personally, that kind of stuff drives me nuts and I don't like any of the options above. So I came up with my own solution that has worked wonders (autpay). We went from about $4000-5000 per month in late payers to almost nothing nowadays.

Those are pretty much your options.
Jim Lewis
Lewis Landscape Services - Oregon - Portland Oregon Landscaping Company

landscape design Portland Oregon
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