Register free!
Search
 
     

The Green Industry's Resource Center


Click for Weather
Reply
 
Thread Tools Display Modes
  #1  
Old 01-02-2013, 01:25 PM
Mowin4Dollas Mowin4Dollas is offline
LawnSite Member
 
Join Date: Sep 2012
Location: Cleveland, TN
Posts: 87
How Should I Bill

Fellow LawnSite fellers,
I was with my father this morning and we were talking about my venture into the green industry. I started talking about how I am going to bill my clients. I think the best way to bill my clients would be to send them an invoice either monthly or bi-weekly. My father on the other hand told me that point of sale would be the best way. My father is an excellent business man. I respect him greatly. I just can't wrap my mind around how just getting money after I'm done mowing will work. I mean there is so many variables such as; client not being there, me being in a rush, weather, and many other scenarios. I need an organized system that will work well, but cater to my valued clients. I will not be legit this year either being that I will only be 17 come mowing season. So that will come into play also.
As soon as my signature becomes credible as an adult I will have all licenses etc.
Thank you all!
Reply With Quote
  #2  
Old 01-02-2013, 01:57 PM
Patriot Services's Avatar
Patriot Services Patriot Services is offline
LawnSite Fanatic
 
Join Date: Jul 2006
Location: Tampa FL
Posts: 8,434
Monthly is way easier to track and collect. Per cut gives the customer the option of skipping service and wrecking your schedule.
Posted via Mobile Device
Reply With Quote
  #3  
Old 01-02-2013, 02:31 PM
White Gardens's Avatar
White Gardens White Gardens is offline
LawnSite Fanatic
 
Join Date: May 2008
Location: Bloomington IL
Posts: 6,765
Quote:
Originally Posted by Patriot Services View Post
Monthly is way easier to track and collect. Per cut gives the customer the option of skipping service and wrecking your schedule.
Posted via Mobile Device
Ditto.

That and use quickbooks or some other good accounting software. In quickbooks, we bill to 90% of our clients through e-mail making it much easier.

That and I can just sit down and only take 20 minutes to do billing once everything is set up. I figured we would waist more time than that if we invoiced at each property for each visit.



............
__________________
White Gardens On Facebook.......WG Thread......Greencare For Troops......... mywhitegardens.com(under construction)

2005- Completion of University of Illinois Master Gardner's Program.
Reply With Quote
  #4  
Old 01-02-2013, 09:08 PM
fireman gus fireman gus is offline
LawnSite Senior Member
 
Join Date: Feb 2005
Location: Enid, Oklahoma
Posts: 512
We bill monthly. However only being 17 I think you ought to listen to your father. It will pay off in the future.
Reply With Quote
  #5  
Old 01-02-2013, 11:27 PM
Mowin4Dollas Mowin4Dollas is offline
LawnSite Member
 
Join Date: Sep 2012
Location: Cleveland, TN
Posts: 87
I am just not seeing how "point of sale" billing will be effective when you have more than 10 clients.
Reply With Quote
  #6  
Old 01-03-2013, 03:14 AM
GreenI.A.'s Avatar
GreenI.A. GreenI.A. is offline
LawnSite Silver Member
 
Join Date: Jul 2010
Location: North East
Posts: 2,055
I would say with regularly services such as our fert (we haven't done maintennce up until this coming season) 90% of our clients are not home when we are there. Of the 10% that may be home, most of those do not want us knocking on the door disturbing them unless we absolutely have to.
__________________
Why do people not respect us as they do other tradesmen? Because every Tom, Dick, and Harry doesn't think he can be a plumber or electrician!
Reply With Quote
  #7  
Old 01-03-2013, 07:43 AM
STIHL GUY's Avatar
STIHL GUY STIHL GUY is offline
LawnSite Fanatic
 
Join Date: May 2008
Location: CT
Posts: 5,157
I have some lawns that I get paid upon completion of mowing that day...if there not home they put a check in the mail or pay for 2 cuts the next time...this way I dont have to write up bills...the rest get billed monthly
Posted via Mobile Device
Reply With Quote
  #8  
Old 01-03-2013, 09:21 AM
Pietro's Avatar
Pietro Pietro is offline
LawnSite Senior Member
 
Join Date: Apr 2006
Location: The Garden State
Posts: 851
I started billing at the end of the month. However, I got tired of having to bill on the 31st, then checks didnt get to my PO BOX for 1-2 weeks. Once I learned my route and accounts better I would send bills out halfway thru the month. The bills would already have all the cuts included on them, This was because I knew the accounts, and I knew which ones would always get cut. Now the client has the bill 1-2 weeks early. Some might wait until the last service is performed, and then send payment, but I noticed 80% just pay it when they get it. That definetly helps my cash flow, because its ALMOST like getting paid in advance. However, I do have a few select accounts that pay me upon each service. They were slow payers or non payers in the past. So I still service them, but must be paid before the trailer gate goes down. This is only because I have other clients on the same street, otherwise I wouldnt touch them. Hope I helped.
__________________
Pete
Reply With Quote
  #9  
Old 01-03-2013, 09:23 AM
Pietro's Avatar
Pietro Pietro is offline
LawnSite Senior Member
 
Join Date: Apr 2006
Location: The Garden State
Posts: 851
Quote:
Originally Posted by Mowin4Dollas View Post
I am just not seeing how "point of sale" billing will be effective when you have more than 10 clients.

Agreed. Especially if you dont plan on working forever. In a few more years I dont plan on working all the time, just when a guy doesnt show up or whatever. I tell clients DONT PAY WORKERS. Thats a baddd Idea. Besides, most people arent home when were working. Maybe the trophy wives are, but they cant be bothered.
__________________
Pete
Reply With Quote
  #10  
Old 01-03-2013, 11:22 AM
32vld 32vld is offline
LawnSite Gold Member
 
Join Date: Feb 2011
Location: LI NY
Posts: 3,103
I assume you have 12 or less customers.

You live at home so you expenses are low so you will be able to build up a suitable cash reserve rather fast.

So in your case you I would collect at time of service. Many types of large business' do this.

Most of your customers will be elderly and at home. They will know what time you mow and will be home when you get there. I have had customers miss a week and catch me the next week. You won't go under getting $35 one week late.

Also had customers approach me worried that they would not be able to pay because they were going away on vacation. I told them don't worry you get when you come back.

However I have seen many LCO's get hosed over when a customer goes one month late, and before you know it the LCO has been mowing for two months and stops service for non payment, after he's done 8 to 9 mows.

Best to always keep things simple. Now when you start to get commercial accounts and they pay you by check and want to pay monthly. On those I send out an invoice the next day after the last service for that month. So that means I invoice on the 25th instead of the 31st.
Reply With Quote
Reply

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump





Powered by vBulletin® Version 3.8.6
Copyright ©2000 - 2014, Jelsoft Enterprises Ltd.
Copyright ©1998 - 2012, LawnSite.comô - Moose River Media
All times are GMT -4. The time now is 04:09 AM.

Page generated in 0.07708 seconds with 9 queries