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Old 03-27-2004, 08:44 PM
indmowing's Avatar
indmowing indmowing is offline
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Join Date: Dec 2003
Location: Australia
Posts: 75
Precision i think it's good. I love the second paragraph and the whole lot about constructive criticism and you using it to improve and forever bettering yourself. I think it's a great letter.

Only thing I would consider myself would be taking the last sentence out "I do hope you accept our apology" the letter doesn't need it. I was really impressed until I got to that sentence where as a customer i might have been brought back to thinking about what you did wrong and if I should forgive you. Rather then thinking, ok he sees it my way, he apologised and thanked me for my feedback which he will use to better himself - that is all a good thing!

Just a thought, but yea great letter and even better reasoning behind it.

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Old 03-28-2004, 07:59 AM
bobbygedd bobbygedd is offline
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Join Date: Nov 2000
Location: NJ
Posts: 10,188
i think it's too nice. i hate being nice to people who are a pain in the butt. did you ever see that movie, the guy says, "we keep you alive to row this boat, row well, and stay alive." well that's my feeling towards most customers, i keep them on to earn money from them, when that opportunity comes to an end i'm thinking, "mrs. who???" heck with her. here is what you accomplished by your letter, if mrs. x is gonna talk, she's gonna talk, reguardless of how u ended it, so now she will say, "prescisioncut is a very nice man, but he does awful work." luckily, the people who know her, know she's wacked, and will take her with a grain of salt. i do everything i can to keep a client happy, but some cannot be kept happy, it's these clients who i take great pleasure in just stop showing up, and hanging up the phone when they call, etc.
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Old 03-28-2004, 09:22 PM
DFW Area Landscaper's Avatar
DFW Area Landscaper DFW Area Landscaper is offline
LawnSite Silver Member
Join Date: Oct 2003
Location: DFW, TX
Posts: 2,118
This is my standard departure letter:

Dear Customer,

We have received your intent to cancel and the effective termination date is _________.

We regret losing you as a customer. You've been outstanding in terms of timely payment and we will certainly miss having you on our schedule.

It's always our goal to provide reliable, dependable service that our customers can count on. Our customers can rest assured that we carry both $1 million in liability insurance as well as workman's comp insurance on all of our employees.

Should you ever have a future need for our service, please give us a call or visit us on the web at

This standard letter goes out to any customer who cancels, regardless of the reason.

My concern with you sending the customer a letter of apology is that she may use the words "apologize" as an excuse to dead beat you. I don't think I'd recommend that you voluntarily admit fault with a customer in writing. The phrase "we let you down" and "any inconvenience we may have caused you" sounds like you did something really bad. The truth is, this customer's expectations are all f'd up. If a small claims judge were to read that letter, it would be hard for you to win a judgement. And what if she leaves that letter laying around and someone else see it? They might jump to the wrong conclusion and assume that you killed her lawn or something. Or what if the next contractor sprays roundup all over the lawn and carries no insurance? She could use that apologetic letter to blame you. I would take out all the apologetic stuff.

DFW Area Landscaper
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Old 03-29-2004, 10:43 AM
Expert Lawns's Avatar
Expert Lawns Expert Lawns is offline
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Join Date: Jul 2002
Location: Genesee County, MI
Posts: 2,661
DFW, what does the amount of your insurance coverage have to do with a customer canceling? Just wondering
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