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Old 04-17-2006, 12:54 AM
CMLawnServices CMLawnServices is offline
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Join Date: Mar 2006
Location: northern Ct
Posts: 12
What do you guys use for log sheets??

I have been completing spring clean ups for the past couple weeks and have only encountered one problem. I need to create a log sheet of some type for each job that I perform just to make it easier on myself when it comes to billing time. Does anyone use a certain form that they could attach for me to get some ideas? Any comments will help. Im just trying to make the business as organized as I can. Thanks.
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Old 04-17-2006, 01:56 AM
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Badgerz Badgerz is offline
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Join Date: Apr 2006
Location: NE Wisconsin
Posts: 122
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Old 04-17-2006, 02:05 AM
topsites topsites is offline
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Join Date: Mar 2005
Location: Richmond Virginia
Posts: 21,659
I buy my log sheets from Staples.
It is a faded yellow National Brand 6-column Premium Analysis Pad by Avery Dennison.
Be careful, they make different kinds, I always get the 6-column one that is 8.5 x 11
Item No. 45-306
Link follows but be aware the picture is of the wrong one:
The 6-column pad fits inside a standard school binder, you can find a decent one with cover and zipper (keeps from getting dirty or wet in rain) at Big Lots for under 5 dollars, it's called the Five Star by Meade and comes in various cool colors and lasts many years.

These things are like a computer spreadsheet but on paper, you can cross-reference everything you need, customers go on the left-most vertical column while days of week go on the top-most horizontal row so the 6 columns serve for Mon, Tue, Wed, Thu, Fri, Sat
It even has numbers down the columns so as you fill in your customers, you can see at a glance how many accounts you have. And yes you can flip over to the back side as well, 40 accounts fit on each side, 41 if you use the extra space.

Way I work it, in the little boxes where things cross-reference to day and customer, I put a checkmark which means DO it, when the job is done I cross the check so it looks like an X which means DONE, and when it is paid for I circle the checked-X so it's hard to describe but it's kinda a circled-X and it means DONE AND PAID.

One pad has 50 sheets so it lasts a year easy, I usually buy 3-4 or 6 at a time or so.
Actual account information per customer goes in a separate notebook which I also keep inside the binder, I use their last names and sometimes initials or whatever to remember who is who on the analysis pad, just a simple entry for the one line / customer basically.

While at Big Lots, get a small stack of 150 or so (loose leaf) notebook filler papers so you can put that in the binder.
This is good for estimates and notes and other scratch.

Awesome stuff, no computer or software required.

Last edited by topsites; 04-17-2006 at 02:14 AM.
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Old 04-17-2006, 10:43 AM
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vkurt711 vkurt711 is offline
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Join Date: Feb 2005
Location: Kuna, Idaho
Posts: 32
I created an excel spreadsheet to record my mileage and time for each job every day. I loaded it on my pocket pc and carry it with me everywhere. At the end of the day, I sync with my desktop, which in turn updates my other spreadsheets and pivot tables.
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Old 04-19-2006, 02:58 PM
bnorton bnorton is offline
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Join Date: Apr 2005
Location: Science Hill, KY
Posts: 137
I created my own with Excel. It has a place for the names of crew members, customer name, job performed, and times. Helps great when it comes time to enter everything in the system. Plus I have a paper record and electronic one for those times of lost information.
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Old 04-20-2006, 08:24 AM
scott's turf scott's turf is offline
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Join Date: Oct 2001
Location: NH
Posts: 949
We use the calendar feature on palm pilots. The cheap ones on ebay are about $100. I store all my customers info on them too and sync it to the computer daily for a back-up.
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