Register free!
Search
 
     

The Green Industry's Resource Center


Click for Weather
Reply
 
Thread Tools Display Modes
  #1  
Old 10-27-2001, 01:06 PM
tomoaktree tomoaktree is offline
LawnSite Member
 
Join Date: Feb 2001
Location: WNY
Posts: 114
What to do w/receipts

I've been lazy all year and have two boxes full of receipts. What's a good way to organize/categorize them? By month? By vendor? Both? Other?

How do you keep track of your expenses?
__________________
Tom

Reply With Quote
  #2  
Old 10-27-2001, 01:52 PM
KDJ KDJ is offline
LawnSite Senior Member
 
Join Date: Sep 2001
Location: Central Florida
Posts: 325
In you're profile it looks to me that you have been in business for 16 years. If that is the case this is what you should do.

Find a good tax consultant. This person MUST be full service, meaning. A tax Attorney and CPA with the ability of Tax representation in the I.R.S. court. This is a must!

Follow there advice to the letter.

Good Luck
Reply With Quote
  #3  
Old 10-27-2001, 02:22 PM
Stonewall Stonewall is offline
LawnSite Senior Member
 
Join Date: Nov 2000
Location: Nacogdoches, TX
Posts: 280
I file mine in categories that I use on tax reports.
__________________
Jonathan Landrum
Evergreen
Nacogdoches, TX
Reply With Quote
  #4  
Old 10-27-2001, 04:39 PM
Fine Lines Lawn's Avatar
Fine Lines Lawn Fine Lines Lawn is offline
LawnSite Senior Member
 
Join Date: Mar 2001
Location: Indianapolis, IN
Posts: 447
I file mine by vendor.
__________________
Bill Parrish
Fine Lines Lawn
www.finelineslawn.com
There are no stupid questions... they're just the easiest to answer.

Reply With Quote
  #5  
Old 10-27-2001, 04:48 PM
Lawn-Scapes's Avatar
Lawn-Scapes Lawn-Scapes is offline
LawnSite Silver Member
 
Join Date: May 2001
Location: Maryland
Posts: 2,813
Wondering...

Do you guys save all your receipts? I've only kept cash receipts. If I write a check or use credit card I trash 'em.
__________________
Tom

establishing roots in the community... www.mdlawns.com
Reply With Quote
  #6  
Old 10-27-2001, 04:58 PM
LoneStarLawn LoneStarLawn is offline
LawnSite Bronze Member
 
Join Date: Feb 2000
Location: San Antonio, TX
Posts: 1,415
Re: Wondering...

Quote:
Originally posted by TSG
Do you guys save all your receipts? I've only kept cash receipts. If I write a check or use credit card I trash 'em.
We don't use cash.We keep all reciepts, but we really do not need to keep them since we use our checkcard associated with our bank. With that we receive a summary of all expenses and deposits for each month.
__________________
<i>Alan</i>
Reply With Quote
  #7  
Old 10-27-2001, 05:16 PM
Guido Guido is offline
LawnSite Silver Member
 
Join Date: Feb 2000
Location: North Las Vegas, Nevada
Posts: 2,085
Get a box of

manilla envelopes and label them in big letters with a marker for all the expense accounts you use to track your expenses.

i.e. truck1, mower2, trimmers, utilities, etc.

Keep them in there with the year clearly written and close them out at the end of the year. Put them in the box and throw them in the attic.

Not sure what your laws are on how far back to hold on to the stuff, sorry!


Hope this helps, its better than a shoebox and cheap too!
Reply With Quote
  #8  
Old 10-27-2001, 06:00 PM
SprinklerGuy SprinklerGuy is offline
LawnSite Bronze Member
 
Join Date: Oct 2001
Location: Scottsdale, Arizona/Colorado Springs, Colorado
Posts: 1,777
Manilla envelopes labeled by month........not in attic though, garage.
__________________
Tony Neumann
Reply With Quote
  #9  
Old 10-27-2001, 08:17 PM
tomoaktree tomoaktree is offline
LawnSite Member
 
Join Date: Feb 2001
Location: WNY
Posts: 114
Spreadsheets?

For you guys that categorize by the month..... do you log everything on a spread sheet for that month? Does anyone use spreadsheets to keep track of expenses?

Has anyone developed a system to easily find any receipt ?

Just trying to get more organized , thanks for the input.
__________________
Tom

Reply With Quote
  #10  
Old 10-28-2001, 12:19 AM
Ric's Avatar
Ric Ric is offline
LawnSite Fanatic
 
Join Date: Sep 2001
Location: S W Florida
Posts: 10,970
We use QB pro. Break out record by item and job. We are able run P & L on each area of the company. Lawn mowing, Landscape, Trimming, Fertilization and pest control. The monthly P.L. for each area let us know if we are making money or not and where to put our focus. I got lucky and turned one of my retired customers into a partner. He does not know grass from trees but has the sharpest penical in town. He jointed me for something to do, not cause he needed the money. I used the shoe box system for years and worked real hard at spinning my wheels. I can not tell you how much a sharp penical will improve the bottom line. But I can tell you a sharp penical will make you (keep you) money.
Reply With Quote
Reply

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump





Powered by vBulletin® Version 3.8.6
Copyright ©2000 - 2014, Jelsoft Enterprises Ltd.
Copyright ©1998 - 2012, LawnSite.comô - Moose River Media
All times are GMT -4. The time now is 03:45 PM.

Page generated in 0.10677 seconds with 7 queries