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Old 01-21-2009, 09:06 PM
bah1491 bah1491 is offline
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Location: Southeastern Ohio
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How do you keep track of your mowing accounts?

I have seen several different ways that people keep track of their accounts, but i just wondered if anyone had anything better!
somthign along the lines of:
Account name
Date mowed
Price per cut
paid, or un-paid
check number
date paid

if anyone has anything i would greatly appreciate it!
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Old 01-21-2009, 09:08 PM
pasto_guy pasto_guy is offline
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Quickbooks Pro
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  #3  
Old 01-21-2009, 09:10 PM
bah1491 bah1491 is offline
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so, do you just write down what accounts need done, then check them off and as you do them. and once you return home you enter them in the computer?
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Old 01-21-2009, 09:18 PM
mattfromNY mattfromNY is offline
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I have a spreadsheet w/ each acct., in the order we mow. One sheet for each day of the wk., and that particular route.
Column 1: customer name
2. address
3. Then 4 blank columns, each column represents 1 wk., write date & time each wk for each customer. X if no service.
4. column for notes.

At the end of the month I have 6 sheets of info. to enter, one for each day we mow, and I enter info. into QB and send bills. Either via Email or snail mail.
I keep all these sheets on a clipboard in the mowing truck, and once entered into the computer, I put them into a 3 ring binder. 1 binder for each year.
This system has worked well for me. I always worry we may lose, or destroy the sheets, so I may go to 1 sheet for each route, and a new sheet for the following wk.
The nicest thing about keeping the full month on one sheet, I can go back and see which accts. were skipped, or read notes from previous wks.
Hope it helps,
Matt.
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  #5  
Old 01-21-2009, 09:18 PM
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MJS MJS is offline
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I've tried a couple different programs - but I find that Microsoft Excel or an equivalent software (Corel Spreadsheet) works pretty well for me.
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  #6  
Old 01-21-2009, 09:44 PM
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whoopassonthebluegrass whoopassonthebluegrass is offline
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While mine all ends up in the computer at the end of each month, I just carry a binder that has a piece of cardstock printed for each client with a yearly calendar where I fill out each mowing.

The binder just stays in the truck till it's time to do the month's billing.
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  #7  
Old 01-21-2009, 09:47 PM
bah1491 bah1491 is offline
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Quote:
Originally Posted by whoopassonthebluegrass View Post
While mine all ends up in the computer at the end of each month, I just carry a binder that has a piece of cardstock printed for each client with a yearly calendar where I fill out each mowing.

The binder just stays in the truck till it's time to do the month's billing.
Thats pretty much what i do....i downloaded the "groundskeeper pro" demo, and i dont think i like it very well.....im in the process of downloading the program called "gopher" we'll see how this one works
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  #8  
Old 01-21-2009, 10:11 PM
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TJLANDS TJLANDS is offline
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Check out gopher software, does everything you are looking for and more and its cheap
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  #9  
Old 01-21-2009, 10:30 PM
fastpitcher fastpitcher is offline
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we use a coffee stained napkin.

No not really qxpress with quickbooks works for us
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  #10  
Old 01-21-2009, 10:37 PM
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DLAWNS DLAWNS is offline
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Quote:
Originally Posted by fastpitcher View Post
we use a coffee stained napkin.

No not really qxpress with quickbooks works for us
I put all my stuff into quickbooks, also.
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