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Old 03-08-2011, 11:12 PM
LawnSite Member
Join Date: Aug 2010
Location: Michigan
Posts: 98
Auto Renew agreement

I am thinking of using this method "Auto renew agreements" to cut down on postage and paper, ink expenses every year, I was wondering if anybody uses this type of agreements and your opinion on them. also if any body could post theirs or pm me one, I am just in need of how to word the auto renew every year part.

Thanks in advance for any help or input
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Old 03-08-2011, 11:44 PM
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bohiaa bohiaa is offline
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Join Date: Jun 2005
Location: Bellville Texas, near Houston
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this is NOT always the best ideal.

YOur talking about contracts right ?

if so, you may need to raise your prices from year to year
Dont even talk to people who cant purchase your product or service.........Dave Thomas.
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Old 03-09-2011, 01:20 AM
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grassman177 grassman177 is offline
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Location: leavenworth, kansas
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we do this, but when we have to raise prices, we will have to have new contracts.

no getting around that or really it is too complicated for lawn care .
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Old 03-09-2011, 10:10 AM
fireman gus fireman gus is offline
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Join Date: Feb 2005
Location: Enid, Oklahoma
Posts: 517
We have gone to this and it seems to work well. We have a clause in our Agreement Form stating that we will notify the clients of any change before the start of the new season. Our clients therefore know they can continue with us or cancel. If we don't hear back from them we continue as we have.
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Old 03-09-2011, 10:33 AM
lukemelo216 lukemelo216 is offline
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Join Date: Oct 2008
Location: ...
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be sure to look up the laws regarding auto renew in your state. In WI its required by law that if we have an auto renew we are required to provide them with notification, which includes the length of contract, the amount, payment terms, etc.

Our states this.........

The initial term of this agreement will commence on April 1, 2011 and end on March 31, 2012, but the agreement will automatically renew for the following 12 months unless written notice of non-renewal is received by either party at least 30 days before the end of the current annual term.

Like grassman said, if we adjust pricing for them, we cancel the old agreement and then supply them with a new agreement with the new pricing
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Old 03-09-2011, 01:04 PM
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DA Quality Lawn & YS DA Quality Lawn & YS is offline
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Location: Rochester, MN
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I do auto renewal on both ferts and mowing. It is not part of my agreement, but I DO send notification both in the fall at the end of the season, then in the spring at the beginning of the following season, what the length of service will be, price, etc. So, there is plenty of notification, I think this is key. Otherwise, you run the risk of showing up at Grandma Lee's house and "Hey, I never renewed my service with you, get off my lawn!"

I don't think I will ever go back to the old "reply for renewal requested". People just don't get back to you, then you are left, nervous, wondering if anyone is going to renew their service with you. Not worth the heartburn IMO. On the flip side, if you assume someone does not want service just because they they did not reply to you, you run the risk of "hey, why are you not coming out to do my lawn, you did it last year?"
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Old 03-11-2011, 10:39 AM
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LawnsRUsInc. LawnsRUsInc. is offline
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Join Date: Jan 2003
Location: midwest
Posts: 917
We have been wanting to do auto renewals but as others have stated the issue with prices for some clients raise. There has to be a smoother way for residential renewals. Its March 11th and we still have 350 clients to re sign up. I know large companies for snow removal and Fert that do auto renewals with even their commercial jobs.
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