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  #1  
Old 01-04-2012, 01:09 AM
POWER STROKE's Avatar
POWER STROKE POWER STROKE is offline
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Auto-Renew or New Agreement Every Year??

I was wondering how everyone does their agreements/contracts, If you just have a "Auto Renew in yours, Or do you have your clients sign a new agreement every year.

Thanks inadvance for any help or replies.
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  #2  
Old 01-04-2012, 05:56 AM
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tyler_mott85 tyler_mott85 is offline
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I prefer sitting down and signing a new contract every year. Some contracts are basically easy money. Meaning I don't talk to the client very much all year. I do the work, send the bill, receive the check. I find it's nice to have at least those few minutes of talking time to catch up and develop a strong relationship. Also gives a good time for you to make suggestions to improvements to the property as well as them voice any concerns or ask questions to keep them happy.
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Old 01-04-2012, 08:39 AM
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idealscape idealscape is offline
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Here is the exact wording from our contract.


II. LENGTH OF CONTRACT

This Contract will be for a period of ______________year(s), commencing on _________________________201( ) and ending on_________________ 201( ) at which time this contract will become a month to month contract until cancelled by either party, with 30 days notice.
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  #4  
Old 01-04-2012, 09:07 AM
Darryl G Darryl G is offline
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New agreement every year here for maintenance. It gives me an opportunity to review the price and adjust it as necessary, as well as to tweak my terms and conditions as new situations arise that I'd like to adress across the board with all customers.
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Old 01-04-2012, 09:13 AM
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idealscape idealscape is offline
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We try and have all of our commercial clients sign a 2 year contract with an opportunity for a 1 year extension. Some have signed a 3 year with an opportunity for 2, 1 year extensions at a 3% increase for cost of living.

Our residential clients are written as I stated before.

Every contract we write has a "30 day termination" clause written into it for the benefit of our company as well as the client.
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  #6  
Old 01-04-2012, 10:36 AM
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DA Quality Lawn & YS DA Quality Lawn & YS is offline
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I auto renew most of my business. Tried the 'sending out renewals looking for replies' thing and found that only half the people got back to me. Not doing that again. I have not had a single complaint in the last 2 seasons for the auto renew process.
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  #7  
Old 01-04-2012, 11:08 AM
Jimslawncareservice Jimslawncareservice is offline
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Residentials are auto renew and commercial mostly are a year to year. All my residentials are on the snow route so I'm in contact with them year around. It gets annoying send crap out year after year, not to mention the time and postage. It they no longer want service they call and tell me not to come back and I leave it at that.
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  #8  
Old 01-07-2012, 09:46 PM
FoghornLeghorn FoghornLeghorn is offline
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Location: Austin, TX
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3 year agreement. 3.5-3.56% inflation every year.

If someone asks for a 1 year contract, we bid it a little higher to compensate for the fact that we will probably have to devote more time/energy every year into getting them to renew.
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  #9  
Old 01-07-2012, 10:06 PM
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NEW CITY LAWN CARE LLC NEW CITY LAWN CARE LLC is offline
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I personally don't do Term contracts and have been complimented on that fact alone, but in other words we do our contract with verbage that if they choose to cancel services, it requires a 30 day written notice of intent to terminate services, etc...
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  #10  
Old 02-21-2012, 10:17 PM
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POWER STROKE POWER STROKE is offline
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bump bump bump
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1997 F-350 Super Duty
1998 F-150
7x18 Tandem Axel
Toro 50" ZTR

John Deere 48"
Ariens 21" ZTP
Echo SRM-2100 Trimmer
Echo PE-225 Edger
Toro Split Shaft Trimmer
John Deere B-45LI Backpack Blower
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