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  #21  
Old 04-03-2012, 11:20 AM
jgrs7 jgrs7 is offline
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Join Date: Mar 2012
Location: Covington
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Yea I bill each month but I'm saying are u getting paid year round the same amount of money? Like our big commercial contracts say we get 2,000 a month we get that 12 months a year. In the summer we cut every 10 days and the winter every 15 days as needed so heck we may only cut once a month when its dormant but we still get paid the 2,000. Is that how yall are doing the residential?
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  #22  
Old 04-03-2012, 03:29 PM
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grandview (2006) grandview (2006) is offline
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All us Yankees only cut a few months ,then it turns into snowplow season.2 different types of billing here!
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  #23  
Old 04-03-2012, 08:50 PM
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jrs.landscaping jrs.landscaping is online now
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Quote:
Originally Posted by grandview (2006) View Post
All you need to do is setup an account so when you get audited you'll have money to pay the fine you'll get.
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  #24  
Old 04-04-2012, 01:38 AM
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GrassIsGreenerLawnCare GrassIsGreenerLawnCare is offline
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Join Date: Mar 2010
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Quote:
Originally Posted by superdog1 View Post
I have found that people HATE contracts. I have never used them for this business or any of my others. If your service is good and the price is good, you won't need them. Trust and faith goes a long way when used properly. Customers do not like the feeling that they are stuck with you for 2 years or whatever length the contract is. My customers tell me that by having a contract, they feel like they are stuck with me no matter how badly my work is done and it just gives the provider a reason to get paid for crappy work.

We set up our annual contracts with a 30 day notice of termination for either party. Meaning, I can drop the customer with notice, or they can drop me. The one thing you need to add into the contract is a thing saying that they must pay for any work/materials that were done and not fully paid for. Such as Mulch/etc.
Say they drop you after 3 months, and you put down 20 yards of mulch for them......you need to make sure you get paid. Thankfully we havent dealt with this.
You are correct about some people not wanting to sign a contract. We only have about 80% on contract so far, and the others said they would rather not sign it, and feel comfortable with the way things have gone for the past couple years without any contract.
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  #25  
Old 04-04-2012, 01:45 AM
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GrassIsGreenerLawnCare GrassIsGreenerLawnCare is offline
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Join Date: Mar 2010
Location: VA
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Quote:
Originally Posted by GreshamLandscapemgmt View Post
Yea I bill each month but I'm saying are u getting paid year round the same amount of money? Like our big commercial contracts say we get 2,000 a month we get that 12 months a year. In the summer we cut every 10 days and the winter every 15 days as needed so heck we may only cut once a month when its dormant but we still get paid the 2,000. Is that how yall are doing the residential?
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yes, pretty much. but.....we also make the monthly price appropriate. We tried to adjust the price accordingly, knowing that during the dry spells/etc we wont be cutting every week. Also, alot of our customers have there mulch, aeration, and fertilizing factored into the monthly payments too.
But like I said, this is our first year of doing this....and we like it so far.
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  #26  
Old 04-04-2012, 05:01 AM
Duekster Duekster is offline
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Join Date: Jan 2007
Location: DFW, TX
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I use quickbooks, I do monthly billing batching peicemeal as well as flat rate work. I do have one client that pays quarterly up front.

Yes, I track and pay sales tax as a well as SUTA / FUTA and FICA.

Sales tax can be a real bear as it varies by city but Quickbooks actually does this very well. I paid pretty big bucks paying a quckbooks advisor and account folks for many years before I got comfortable doing it.

If you want to run a business then treat it like a business.

You need to focus on these things early. Think of your structure too. Partnerships have good and bad to them. Everyone needs to know the impacts this will have and how you will get out of it. Trust me, at some point in time you will need to get out of it.

Same for a corporation.

I got relatively lucky but still made mistakes and spent a great deal of money, time and energy back tracking to correct mistakes on accounting, partnership and taxes.


While you may just want to dive in, do so but take some time to get legit and understand the business side. You will be doing yourself and your competitors a favor. Your customers will notice too. Not all of them focus just on price.
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  #27  
Old 04-04-2012, 05:08 AM
Duekster Duekster is offline
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Location: DFW, TX
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Quote:
Originally Posted by grandview (2006) View Post
My "contact" only has on there what I'm doing and how much it will cost.Quit any time you want.
Exactly. I will spell out the level of service. If materials are used then I will say something like early termination without cause then I can do billing based on actual work. It is not a contract in a strict sense. Commerical clients attach your proposal to their contract. Holding a homeowner's feet to the fire is more effort than it is worth.
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