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Old 07-26-2015, 09:15 AM
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Hope Landscaping Hope Landscaping is offline
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Employee Time Keeping

What systems are you guys using for employee punches and time keeping? I have one now but not real thrilled with it.
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Old 07-26-2015, 02:28 PM
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TPendagast TPendagast is offline
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Originally Posted by Hope Landscaping View Post
What systems are you guys using for employee punches and time keeping? I have one now but not real thrilled with it.
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90% of all landscape business rely on employees scribbling down their own time keeping on apiece of paper with no accountability to truth, accuracy or actual job costing. their is no incentive or tie to the employee providing accurate information, and the they most often fill them out at the end of the day "from memory"

the best form of hand written time keeping I have seen is a system by which the foreman's weekly bonus is tied to the accuracy of the time sheets and the timely completion of scheduled work.

However, systems like service auto pilot, Clip2go, RealGreen, OperaSoft or even Exact time do much more to accurately keep time... thats what the other 10% of the business are using.
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Old 07-27-2015, 01:05 PM
Charity P. Charity P. is online now
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We use CLIP2go because our guys can just use their data phones out in the field to mark times (press a button really) at each property.
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Old 07-27-2015, 02:13 PM
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ToddH ToddH is online now
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I have a time clock in the office. I also use Clip2Go for job time tracking.
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Old 07-27-2015, 04:05 PM
cbservicesllc cbservicesllc is online now
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Originally Posted by TPendagast View Post
the best form of hand written time keeping I have seen is a system by which the foreman's weekly bonus is tied to the accuracy of the time sheets and the timely completion of scheduled work.

However, systems like service auto pilot, Clip2go, RealGreen, OperaSoft or even Exact time do much more to accurately keep time... thats what the other 10% of the business are using.
This... Our crew leaders clock everyone in and out for the day, they drive the bus and their bonus is tied to our labor ratio.

We also use Service Autopilot because we can track times, jobs, and unbillable time.
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Old 07-27-2015, 05:12 PM
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snomaha snomaha is online now
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This... Our crew leaders clock everyone in and out for the day, they drive the bus and their bonus is tied to our labor ratio.

We also use Service Autopilot because we can track times, jobs, and unbillable time.
We also use a labor ratio as one of our KPI's. Do you have a direct labor % of revenue you are trying to hit. How do you figure the bonus?
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Old 07-27-2015, 11:02 PM
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Hope Landscaping Hope Landscaping is offline
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Thanks for the replies
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Old 07-27-2015, 11:15 PM
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McFarland_Lawn_Care McFarland_Lawn_Care is offline
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We also use a labor ratio as one of our KPI's. Do you have a direct labor % of revenue you are trying to hit. How do you figure the bonus?[/QUOTE]


Good stuff......I'm just glad to be labeled in the 10% lol!
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Old 07-28-2015, 11:41 AM
grassmasterswilson grassmasterswilson is online now
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I've implemented service auto pilot for job tracking this season and learning something new every day.

I have my crew leaders keep up with employee time cards and breaks.

Sometimes I think a physical punch clock might be easier as guys might estimate times. Isn't a problem yet though.
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Old 07-28-2015, 12:43 PM
cbservicesllc cbservicesllc is online now
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We also use a labor ratio as one of our KPI's. Do you have a direct labor % of revenue you are trying to hit. How do you figure the bonus?
With the smaller size we are, people aren't dedicated to the same crew and tasks every single day; so I decided to start overall. We ran 29.8% labor ratio in 2014. So I offered my crew leaders profit sharing for any amount under 30%. Lower the percentage, bigger the bonus divided equally amongst the crew leaders and the business.

It's not set in stone and iron clad yet. If anyone has any constructive criticism I'll be more than happy to read.
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