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Old 03-04-2010, 11:00 AM
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EcoGreen Services EcoGreen Services is offline
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Location: Creemore Ontario
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Municipal Bid, I'm still in shock.

Just got the results back on a municipal tender. I'm actually still in shock.

Take a guess what the contract was awarded for ???

keep in mind materials and labour for the trees and gardens is included.
Hint: It's a brand new company.


I'll post what the winning bid was later. I'm still shaking my head.

The bid consisted of the following properties
16 Properties
Including
9 Cemetaries Total area 6.25 Acres
3 Parks with a lot of trees Total Area 8.8 Acres.
3 Works Dept yards 2.4 acres
1 Rec Center w/ soccer fields - 2.5 acres

About 20 acres total.

12 cuts per year

3 year contract.




And this is for comprehensive property maintenance including spring and fall cleanups and tree protection not just grass cutting. Here is the scope of work. the total tree count was 862. And there was a substantial performance bond.

Here's the scope of work.

Quote:
GROUNDS MAINTENANCE SPECIFICATIONS
• The work to be undertaken through this contract consists of supplying all labour, material,
and equipment necessary for cutting, weeding, edging and trimming of grass, application of weed control and fertilizer as advised, spring and fall clean-up as described in these specifications.
• Any general litter, paper, pop cans, small branches etc., but not leaves, must be collected
and removed prior to cutting and trimming during the spring, summer and fall months.
• Trimming must be done around all buildings, along all fence lines, walkways, flower beds,
shrub beds and signage.

• Grass shall be cut to a height of not more than 2.5”.
• Any damage occurring as a result of this contract will be repaired by the Contractor
• The use of Roundup will only be permitted with the express permission of the County.
Spring Clean Up shall include the following:
• A thorough clean-up of the site including removal of all litter, debris, animal excretion,
raking of lawns, clean-up to include walks woods and stairs.
• Replenish soil with planting material that will give maximum growing results for shrub and
garden beds.
• Replace grassed areas damaged by winterkill. Rolling of all lawn areas where grass
plants have lifted due to frost.
• Raking of lawn areas where required to remove accumulated debris, loosen matted grass
and remove vegetation and heavy raking of “snow mould” areas with the flexible rakes.
• Aeration shall be accomplished with an open spoon or coring type aerator. The
Environmental and/or Maintenance Manager shall have the right to instruct the contractor
to aerate the lawn areas in the fall depending on soil conditions. Cores will be broken up
and left on the surface or deposited elsewhere, depending upon site specifications and
conditions on areas of severe compaction.
• All garden beds are to be turned and cultivated at a depth of at least 4 inches and the soil appearance is to be of a fine granular texture.
• All garden beds are to be edged.
• All tree bases are to be cultivated and bowled to at least 12 inches from the tree base.
• Top-dress and seed bare and weak lawn as required and to the satisfaction of the Environmental and/or the Maintenance Manager.
Fall Clean-up shall include the following:
• A complete fall clean-up including removal of litter, debris, raking of leaves from all lawn
areas, tree, shrub and flower beds and the removal of annual flowers.
• Wrap trunks of deciduous trees whose caliper is up to 100mm spirally from the ground up to the height of the second branches. Place wrap snugly with 40mm overlap. Secure wrap with a single staple or waterproof tape.
• Protect conifers from winter winds through the use of anti-desiccants, or wrapping
conifers in burlap where appropriate.
• Cover / wrap exposed trees and shrubs with burlap as required. contractor to supply all required materials in the quote.
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Old 03-04-2010, 01:07 PM
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grassman177 grassman177 is offline
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sounds like a high priced contract. in upwards of 20K$
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Old 03-04-2010, 01:27 PM
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I'm not going to be the least bit surprised if someone bid it at 8k.
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Old 03-04-2010, 10:23 PM
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I cant wait to see what the bid was
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Old 03-04-2010, 10:30 PM
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My guess is $12K.
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Old 03-04-2010, 11:44 PM
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EcoGreen Services EcoGreen Services is offline
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Quote:
Originally Posted by White Gardens View Post
I'm not going to be the least bit surprised if someone bid it at 8k.
And we have a winner !

$8300

It was $18,600 the last 2 years.
The spring and fall portions take a lot of time, So does cleanup.
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Old 03-04-2010, 11:47 PM
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KrayzKajun KrayzKajun is online now
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wow!!!!!!!!!!
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  #8  
Old 03-05-2010, 12:23 AM
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milsaps118 milsaps118 is offline
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That's just crazy.........My guess is 3 thing are going to happen.

1) The contractor will be loosing his shorts and is going to default on the terms of the contract.

2) The scope of work will not be met due to poor service/quality and the contractor will get fired.

3) The contractor will stick it out till the end, realize he took a huge bath on the deal and withdraw from the remaining 2 years.

If any of the 3 happen, the next lowest bid will be offered the contract. Just hope the next lowest bid isn't $8,301!!!!!!!!
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Old 03-05-2010, 02:06 AM
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Sammy Sammy is offline
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They, the municipality, should know that a low bid like that can not do the job correctly.
And due to that fact alone, possible damage and more work will be required
to correct any mistakes the next year. Stupid, just stupid.
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Old 03-05-2010, 06:49 AM
Kickin Your Grass Kickin Your Grass is offline
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(For The Record) I'm not defending this guy.............



This stuff is starting to become normal. He might provide good service at that price. The only reason I am saying this is.......

My buddy had the contract for the local walmart at $1600 per month. It was time to bid again and he didn't get it. It went to a new lawn company that I have only seen around maybe 2-3 years for $985 per month. He does a descent job on it as well. However...... I see him picking up more work at these cheaper rates and the quality going down because he is overloaded on work and can't handle it.
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