How to set up a payroll

[flyingdutch16]

Hey guys,

I've been in business for three years now and I'm thinking about hiring a helper during the mowing season. I my self am 18 years old and I'm at a point now that I need help in order to keep up with the work and more importantly school. Since I'm younger I want to do it the right way and NOT pay under the table.

What forms and such I do need to get for tax purposes and such. I'm located in PA.

I already talked to some one who is interested in working for me, a possible problem is that he is 14 yrs old. I Dont know the laws regarding to running power equipment and such. Plus child labor laws. If anyone could give me a pointer in the right direction that would be really appreciated.
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[Monroe74]

Talk to an accountant and a attorney that practice in business. They should be able to answer your questions better.

[LandFakers]

Im not 100% sure myself, here is a link that might be able to get you on the right track

http://www.sba.gov/content/10-steps-...payroll-system

[branchoutshrub]

If you want to grow your business and do things the right way, "invest" in an accountant. I could not function without my accountant. He answers all my questions and gives me great advice on how to keep things going good.

[jrs.landscaping]

We use Paychex. Money well spent, we aren't large enough for office help and it alleviates us from doing the paperwork in house. Or you could use a CPA, either way, I left it to professionals just in case we get audited I didn't want anything to chance doing it myself.

[JFGLN]

I use a bookkeeper for the monthly stuff. It usually takes her 2 hrs to take care of everything. I see an accountant at the end of the year to prepare my taxes.

[Landscape Poet]

What I do.

First you have to get a EIN number. Employer Identification Number. You will have to do this if you are to have legal employees.

I pay me employee weekly on the last work day of the week. I go to http://www.paycheckcity.com/ and use the hourly payroll calculator to figure out the withholdings etc. I staple the print out of this that looks like two check stubs to my employee's time sheet he filled out.

My employee has a checking account at my bank. This allows me to transfer the money electronically to him. I have a record of the payment going to his account because the bank maintains my statement. I then have a seperate account which I transfer money to to cover his withholdings as well as my portion. This way when quarterly taxes are due I simply write a check from that account which is fully funded.

[McFarland_Lawn_Care]

We use Advantage Payroll or ADP. No headaches - love it.

[flyingdutch16]

Originally Posted by McFarland_Lawn_Care

We use Advantage Payroll or ADP. No headaches - love it.

how much do you pay for adp?

[Weekend cut easymoney]

Get quickbooks, takes 5 minutes to print and make paychecks...it tells you how much withholdinh to give to govt and can print 941, 940s w2, w3 straight from program...no hassle at all