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  #1  
Old 05-01-2013, 03:30 AM
rbljack rbljack is offline
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Join Date: Aug 2012
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Quickbooks and Invoices

Ok, ive been using quickbooks online for about a month now, and have a question for long term users. I have typically used the invoice function for tracking who owes me, and when payments are received, close out the invoice. I know I could use the sales receipt function, but prefer to stick to invoices because I can make them renewable.

Now for my question, do yall print out each invoice and payment receipt and keep a paper copy for your records? I haven't been doing that, and have been debating whether or not to do so. I'm trying to get/stay organized, and have been learning quickbooks online through trial and error.

so how are yall doing this?
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  #2  
Old 05-01-2013, 07:32 AM
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gcbailey gcbailey is offline
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no, we don't print out anything for our personal records... just make sure you use the backup feature in case your PC ever crashes. The only time we print anything out is to mail an invoice. That's the beauty of QB and computers is the ability to search without having to thumb through paperwork.
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  #3  
Old 05-01-2013, 04:21 PM
JimMarshall JimMarshall is offline
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I am slowly but surely moving to paperless. Every evening, the computer gets backed up. One copy goes in the safe, one copy goes off site in case of fire,etc.
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  #4  
Old 05-02-2013, 11:16 PM
shane-pa shane-pa is offline
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some mailed, some emailed. back-up on a flash drive.
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  #5  
Old 05-07-2013, 04:39 PM
Slimreynolds Slimreynolds is offline
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I have everything on the computer and back up on an external hard drive...then I print out every invoice and throw it in a box. I like to have a paper copy of all my invoices just in case. Even when I email invoices to customers I print them out and then I throw it in the box when I receive payment.
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  #6  
Old 05-07-2013, 05:35 PM
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exmarkking exmarkking is offline
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Why? That's more expense to keep a paper copy.
Posted via Mobile Device
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  #7  
Old 05-07-2013, 09:37 PM
Weekend cut easymoney Weekend cut easymoney is online now
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I only print overdue invoices which I mail out with a collection letter...99 percent of invoic3s get emailed and I follow up with reminders via email..I havnt printed the majority of invoices for 10 or so years...
Say no to printing
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  #8  
Old 05-08-2013, 04:08 AM
rbljack rbljack is offline
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Join Date: Aug 2012
Location: Texas
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thanks yall...that's what I figured. I'm saving the invoices/sales receipts as PDF documents, but not printing them out as hardcopies. Seems like a waste of ink and paper and cash in the end.
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Equipment:
2000 Chevy 3/4 Ton Long Bed 4x4
6.5x12 Dual Ramp Trailer
2012 21" Honda HRC-216 mower
2013 Exmark Commercial 30#1
2013 Exmark Commercial 30#2
2014 Exmark Lazer Z S Series EFI 52
Mclane 25" Reel Mower
2010 Husqvarna 21" mower
2008 Stihl FS250R Trimmer
2010 Stihl FS90R Trimmer
200? Stihl FC75 Edger
2013 Stihl BR 600 Blower
2013 Stihl HS81 t Hedge Trimmer
2014 Stihl SH 86 C E Blower Vac
2014 Stihl KM130R edger and trimmer shafts
200? Billy Goat AE550 Core Aerator
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