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Old 09-09-2014, 12:19 AM
TheFinalCut TheFinalCut is offline
LawnSite Member
Join Date: Jul 2014
Location: Hamilton Mt
Posts: 4
How do you track your schedule?

I use my smartphone, and have a clipboard with a daily checklist, any ideas of how to better do this?
05 Silverado 2500, 95 Ford powerstroke, 16' flatbed trailer, 18' caged trailer, 2006 walker 36'' deck hi dump, 07 troy built 50'' ZT, 07 toro 42'' ZT, Echo pas 255, Echo SRM 230, Shindaiwa T242, 2 Stihl blowers, kawi hedge trimmer, Echo saws and 2 craftsman snowblowers.
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Old 09-09-2014, 07:29 AM
Weekend cut easymoney Weekend cut easymoney is online now
LawnSite Gold Member
Join Date: Mar 2010
Location: Texas-The Hilly part
Posts: 3,327
We use scheduling software.... clip
Try clipITC its the online version and I believe free to try out. You can schedule work and record jobs as you go and then it will reschedule them according to your criteria.

If you have a rain day, they have an easy interface to reschedule a day or weeks worth of work...
Will also transfer completed jobs into QuickBooks to email invoices
1989 BlueChevy 1500 Extended cab with FULL bed
1978 7ft Sears cargo trailer with added wood inserts to hold both my weedeaters
3 1976-83 vintage lawnboy lawnmowers with full self propel features as well as mulch kits
2 Sears electric weedeaters
1 green machine electric leaf blower
1 sears articulating hedge trimmer-electric
2 50ft power cords
3 Leaf rakes
1 shovel
1 pocket knife
cooler for beer
lawn chair to enjoy a beer while I wait for the cash to be handed to me
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Old 09-09-2014, 08:31 AM
curleelawncare curleelawncare is online now
LawnSite Member
Join Date: Jan 2012
Location: Raleigh, NC
Posts: 17
I use windows calendar on the laptop. Very easy to set up accounts one time or schedule a recurring cut at specific intervals. I guess this only work for smaller businesses. I manage about 100 properties.
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Old 09-09-2014, 09:48 AM
grassmonkey0311's Avatar
grassmonkey0311 grassmonkey0311 is offline
LawnSite Senior Member
Join Date: Feb 2013
Location: MD/NC
Posts: 553
I have a pretty good way that works for me....but it can get confusing if your not familiar with it. I use Excel, which is free.

I break down the weeks by Red and Blue. For example, this week is Red week, next week is Blue week. The following week is red, the week after that is blue. This is just for every other week customers (EOW).

So I have EOW Red customers, and EOW Blue customers. Both sheets are saved on my computer, weekly customers make it onto both Red and Blue sheets.

It's very easy to manage, and isn't hard to keep track at all. If a customer quits, just open up the spreadsheet and delete them. Adding them takes a few minutes. The sheet is printed out everyday.

Easy and free.
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Old 09-09-2014, 10:45 AM
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Locqus Locqus is offline
Join Date: Dec 2013
Location: Detroit
Posts: 663
Use Locqus for my crews here.
Paul Proctor
Office: 800-647-1951
Locqus - Free Field Service Management
Proud owner of Shamrock Landscaping LLC
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Old 09-09-2014, 12:05 PM
MiscCleanUpCrew MiscCleanUpCrew is online now
LawnSite Member
Join Date: Jun 2014
Location: Thunder Bay, Canada
Posts: 47
I use jobber and it can schedule your clients and also set up a route for you.
Posted via Mobile Device
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Old 09-09-2014, 01:19 PM
TurfWizardllc TurfWizardllc is offline
Join Date: Jul 2014
Location: Oxford, CT
Posts: 79
Hey guys!!! TurfWizard has a great scheduling feature which will actually think for you and color code according to days missed, completed, etc. Turn those scheduled jobs into bills in less than 5 minutes. TurfWizard is a great way to stay on top of all your business management needs. Go check out the 30 day free trial, no credit card needed!!!!
Phone: (203) 888-1903
Fax: (203) 888-1753
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Old 09-09-2014, 05:09 PM
elbow300 elbow300 is online now
LawnSite Member
Join Date: Nov 2012
Location: Chattanooga TN
Posts: 47
I started with the old pen and spiral organizer and quickly figured out that was the hard way. Next I bought the Gopher software. It is really easy to learn and works great up to about 100-150 clients, and for about $100, its cheap! Once you grow past one maintenance truck it is really not efficient. We have since gone to Service Autopilot. SA does anything and everything you could ask of a scheduling and accounting software. It tracks margins on every job among many many other things, and is completely customizable. It is web based so you don't have to worry about backing up your information, and if you have multiple staff members who need access, all they need is a username and password. Now... This thing is COMPLICATED! It has so many functions and tracks so much data that it can be overwhelming, especially for a regular old grass whacker like me. It is an awesome tool and has been great for my business, but I'm certainly glad I have smart people in the office!
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