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Old 04-02-2014, 10:02 PM
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GreenBlade GreenBlade is offline
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Join Date: Apr 2012
Posts: 198
Sales Receipt or Invoice?

This may be a really stupid question, but when do you use a Sales Reciept and when do you use an invoice? I use quickbooks online and just want to know the difference between the two and when to use each.

Last year I just used an invoice for everything. Even if they paid me on date. Does it really matter? It's just one of those things that has me curious. Would appreciate some insight! Thanks.
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Old 04-02-2014, 10:37 PM
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PamlicoLawnCare PamlicoLawnCare is offline
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Join Date: Oct 2008
Location: Oriental, NC
Posts: 80
I use QuickBooks also and only use invoices.

You typically use invoices when you send bills (invoices) to your customers. This allows you to "Receive Money" against the open invoices when you get a check from your customers.

The "Cash Receipt" is used when you get your money at the time of service.

It can sometimes get very confusing when using both "Invoices" and "Cash Receipts" in QB.

I'm like you in that I only use "Invoices" eliminates a lot of confusion.
Rod J
Pamlico Lawn Care, LLC
Oriental, NC

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Old 04-03-2014, 11:56 AM
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Locqus Locqus is offline
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Join Date: Dec 2013
Location: Detroit
Posts: 709
I use sales receipts when I receive payment for services on site right after performing the work. It ties payment to the service on one screen and saves me the time of creating the invoice then tieing it to the payment. I use invoices when I bill monthly and there is a delay between performing the service and getting paid.
Paul Proctor

Proud owner of Shamrock Landscaping LLC
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Old 04-03-2014, 12:07 PM
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CreativeLawncareSolutions CreativeLawncareSolutions is offline
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Join Date: Jan 2013
Location: cincinnati, oh
Posts: 2,027
A receipt is what you get after payment is made (like you get every day of your life).

An invoice is a bill (like you get every day of your life).

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invoice , quickbooks , receipts

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