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Anyone not let employees have a gas card?

Discussion in 'Business Operations' started by 205mx, Dec 24, 2013.

  1. 205mx

    205mx LawnSite Silver Member
    Posts: 2,355

    With the exception of guys who have managers, do any of you have crews that you do not allow the guys to buy fuel?

    Reason i ask, one of my friends owns a company any saw his guys meet up with their girlfriends and fill their cars up at the same time. (something like this, much longer story).

    anyway, he and i are talking about having large tanks on the trucks - he is just going to make sure they are full every couple of days.

    for mixed fuel, several small cans or one big can should be ok.

    anyone else do this?
  2. cpllawncare

    cpllawncare LawnSite Silver Member
    Posts: 2,659

    Most gas cards require you to put in the mileage on the vehicle for this very reason! if the mileage doesn't match the vehicle it won't work! Also you can put in limits on how much at a time you can put in again for this very reason.
  3. 205mx

    205mx LawnSite Silver Member
    Posts: 2,355

    Oh I gotcha. I will tell him to look in to that.

    But how does that work when filling trucks and mowers at the same time?

    Another thing he sai is that would save time at filling stations
    Posted via Mobile Device
  4. 93Chevy

    93Chevy LawnSite Fanatic
    Posts: 37,805

    We have fuel cards in each truck and every crew leader has a pin that can activate any card. They punch in their pin and the mileage, it doesn't matter if they switch trucks for some reason because there's always a fuel card.

    For equipment and gas cans, we use the company credit card and file it under a separate expense.

    You could theoretically put 10 or so gallons in your personal vehicle with a credit card and say it went to equipment, but the time stamp on the receipt could be checked. Very rare for company gas cans to be placed into employees personal vehicles in the evening, if ever.
  5. cpllawncare

    cpllawncare LawnSite Silver Member
    Posts: 2,659

    There is a gas card I can't remember which one that lets you separate for mowers and vehicles, not sure how it works but it's available.

    STIHL GUY LawnSite Fanatic
    from CT
    Posts: 5,225

    Even with large tanks on the truck that employee can still fill his girlfriends car. A tank on the truck may actually make it easier for him seeing as he can meet her wherever instea of at the gas station
    Posted via Mobile Device
  7. 205mx

    205mx LawnSite Silver Member
    Posts: 2,355

    Not really. Would be a tank mounted with a hose long enough to reach the mowers while on the truck. Sounds like you have a great solution
    Posted via Mobile Device
  8. gulfjoe

    gulfjoe LawnSite Bronze Member
    Posts: 1,626

    If people want to steal from you they are going to donut and probably make it very hard for you to find out. Especially with gas cards, just a little bit of planning from the bad employee and he can have your truck filled up and his friends cars
    Posted via Mobile Device
  9. georgialawn88

    georgialawn88 LawnSite Bronze Member
    Posts: 1,075

    I hope your "friend" fired that guy
  10. 205mx

    205mx LawnSite Silver Member
    Posts: 2,355

    He did. And it wasn't me. I actually had a guy bring a gas can once and put 5 gallons in. Lol
    Posted via Mobile Device

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