can u give me some tips

Discussion in 'Business Operations' started by Mowerboy04, Dec 20, 2005.

  1. Mowerboy04

    Mowerboy04 LawnSite Bronze Member
    Posts: 1,444

    i'm getting my LLC some times within the next month. and i am trying to expand my business. but the problem i'm haveing is keeping track of money comming in and going out. any one give me any tips
  2. sgallaher

    sgallaher LawnSite Senior Member
    Posts: 265

    I use Quick Books 2005. It is the best way to track monies. You can make invoices, recieve payments, keep track of bills, write checks and print them out. I really like this program and it works great. I also use it for payroll & taxes.
  3. daveintoledo

    daveintoledo LawnSite Silver Member
    Posts: 2,587

    i just dont inderstand how people think... youve been in business for 5 years and dont keep track of money...... no accounting or invoicing prorams......

    honestly, then you havent been in business yet

    quickbooks is the best and bery expensive, my invoices and estimates form office max is pretty good, only 30 bucks i think.....
  4. Team Gopher

    Team Gopher LawnSite Platinum Member
    from -
    Posts: 4,041

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    Hi Mowerboy04,

    Please consider trying our software.

    Don't we all do this in a way though? Getting a business started is just so difficult that so often we focus on the immediate issues at hand. How to find work. It seems that we don't look for ways to streamline our business until we learn to swim a bit, so to speak.

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  5. Trinity Lawn Care  LLC

    Trinity Lawn Care LLC LawnSite Senior Member
    from NJ
    Posts: 946


    I do not currently have the Gopher software, but I can say this. I have ran through the demo and checked out the features and it looks fantastic. I am probably going to go with it myself, but I am waiting for the first of the year to purchase it. My wife who helps with the administrative end of the business looked at the features as well, and is really looking forward to using it. She believes that it will make her life a whole heck of a lot easier.

    In addition, I highly recommend that you do something to track your #'s. If you do not know your expenses and you do not know your cash flow it is only a matter of time before your biz will start to sink.
  6. walker-talker

    walker-talker LawnSite Platinum Member
    from Midwest
    Posts: 4,771

  7. GreenUtah

    GreenUtah LawnSite Senior Member
    from SLC, UT
    Posts: 866

    Go talk to a local accountant, trade off doing his lawn for him or her advising and keeping your books and filings in order. Unless your goal in life is to become a CPA, you'll never know what he/she already does and that information will be critical to your future success. We don't have to do everything ourselves, use experts when the work calls for an expert. That's hopefully what your customers are doing when they call you.
  8. topsites

    topsites LawnSite Fanatic
    Posts: 21,653

    This is how I do it:

    ALL money collected from customers goes IN the bank! Way I keep customer money separate from my own, is I place customer money sideways (and folded) to my own (which is straight and unfolded) in my wallet. At the end of the day, ALL the customer money goes in a drawer. Then, once/week or so, I make a bank deposit into my small business dba account.

    ALL business expenses go on the credit card. Yes, all of them. And yes, it is a Business credit card, not a personal one. And no, no personal expenses, not even gas for the car, certainly not groceries.

    One third (1/3) of each deposit goes towards a payment on the credit card. No more, no less, if I deposited 600 dollars, then I make a 200 dollar credit card payment, yes, per deposit. If this does not pay off the credit card, then I am doing something wrong (it doesn't have to pay the balance in full everytime, but over time it has to pay it off).

    Every once in a bit a 20 might slip this way or that but it's bad news, I don't like playing with the money and as a rule, I don't do it.

    Once a month, I write myself a paycheck, it's always the same amount and that goes in my personal account.

    Thus it is, without quickbooks or fancy software, I have devised a simple system that works for me. Little mistakes do happen, but it's not fly-by-the-seat-of-your-pants, I can tell it works because there is almost always more money in the bank at the end of each month than the month before.

    My money goes this way, their money goes that way :)
  9. daveintoledo

    daveintoledo LawnSite Silver Member
    Posts: 2,587


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