contracts for mulch/landscape jobs

Discussion in 'Starting a Lawn Care Business' started by millie86, Mar 21, 2014.

  1. millie86

    millie86 LawnSite Member
    Posts: 116

    Was wondering how you guys go about doing contracts when you have one time jobs with high end residential that are 1000 dollars and above. I ask because i have a few big mulch jobs coming up. Was wondering how some of you do it? sample contract? any money down? thanks in advance
     
  2. PenningsLandscaping

    PenningsLandscaping LawnSite Bronze Member
    Posts: 1,855

    I don't do a contract really, I do a signed estimate sheet and a deposit for anything other than mowing or maintenance.
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  3. BossPlowMaster

    BossPlowMaster LawnSite Member
    Posts: 122

    I always have a contract on anything more than a few hundred. And or if I'm servicing the place more than once. I would draw up a open ended proposal and have them sign and agree to it. I would leave it open ended because it could cost more or it could cost less. And make sure you have a clause stating reasons it could cost more ie. Objects being in the way, fences ect. Anything that you can't control that makes you take longer. I typically make the customer pay 50% - 75%... we are landscape contractors, not a bank so there for we expect to be paid because we have bills too.
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  4. A. W. Landscapers  Inc.

    A. W. Landscapers Inc. LawnSite Bronze Member
    Posts: 1,287

    Whether the project is above $1000 or below a $1000 makes no difference. I use a signed proposal that outlines the scope of work and I usually take a 50% deposit upon acceptance of the proposal.
     

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  5. millie86

    millie86 LawnSite Member
    Posts: 116

    thanks guys for all the help. thanks scott for sample proposal also. Sometimes i feel like i would be a little uneasy about them signing because ive never done it before
     
  6. BossPlowMaster

    BossPlowMaster LawnSite Member
    Posts: 122

    All you are doing is protecting yourself. If they don't want to sign an agreement, it probably means they weren't planning on paying in the first place.
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  7. A. W. Landscapers  Inc.

    A. W. Landscapers Inc. LawnSite Bronze Member
    Posts: 1,287

    It's just a simple agreement…

    Who they are, who you are, what you will be doing/providing (and in some cases what you won't be doing/providing), where the project will be done, how much the project will cost, when payments will be made.

    You should use a simple service agreement for any work you do…even mowing or small jobs like de-weeding a planting bed.
     
  8. millie86

    millie86 LawnSite Member
    Posts: 116

    ok . lets say i go out and do an estimate for mowing and potential client isnt home. do i leave an estimate/service agreement there and ask them to mail to me or how do you all go about doing it. OR after i call them with estimate should i say i will drop by or mail them service agreement? how do you guys do it?
     
  9. A. W. Landscapers  Inc.

    A. W. Landscapers Inc. LawnSite Bronze Member
    Posts: 1,287

    Try to arrange to meet the potential client at the property for the initial inspection. Then close the sale. Many people find it easier to close the sale when they are meeting face to face with the potential client.

    On the rare occasion when the client can't meet you when you go to the initial inspection of the property, make sure you get their email address. This way you can email a proposal/service agreement and they can approve the work by responding to the email and then print, sign, scan and then email the signed proposal back to you…give them the option to mail the signed paperwork or fax it to you or schedule a meeting to pick it up in person wherever they are (within reason).

    Your job is to make it easy for your potential clients to do business with you.
     
  10. millie86

    millie86 LawnSite Member
    Posts: 116

    appreciate that scott. thats what im going to start doing. Also i guess a benefit also through email would be me not having to run around so much. thanks!
     

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