Government trying to hose me over contract

Discussion in 'Lawn Mowing' started by A1 Lawn@Landscapes, Jun 6, 2002.

  1. A1 Lawn@Landscapes

    A1 Lawn@Landscapes LawnSite Member
    Posts: 220

    I have a mowing contract with the military. They are very specific about areas to be mowed and how often. They specify in the bid documents to visit the area for an inspection before bidding. Here are my issues.

    1 They have added through new seeding about 1 acre of lawn.

    2 They have constructed a horseshoe pit that was not there when I bid it.

    3 They have contructed stairs on a hill that are 20x100 ft. This makes for more trimming in addition to another obstacle to avoid.

    4 They have installed a 36 hole disc golf course on the property. This has created mor things to trim around in addition to people to avoid.

    5 They have changed the grade of some areas through the new construction to make it so I need to use a string trimmer where I used my walk behind.
    I could go on for at least 10 more line items. The bottom line is that The park manager does not want to pay me more. I have refused to trim the new obstacles and I have refused to mow the new areas. Can I just walk away? Go over his head? Anyone else have to deal with this?
     
  2. parkwest

    parkwest LawnSite Senior Member
    Posts: 678

    This is where you really make the money. It's called change orders. Document the changes and take them in with price adjustments and get them signed before doing any work outside the scope of the original contract.

    Of course, the park manager doesn't want to pay anymore, that would require him to do more to earn his paycheck besides sitting in his chair all day. Be patient with him. Remember, the only difference between a welfare recipient and a gov't employee is the gov't employee has to show up occasionally to get his welfare check. Take this into consideration when dealing with a bureuacrat.

    Hope this helps you.
     
  3. DaBeerMan

    DaBeerMan LawnSite Member
    from Philly
    Posts: 3

    Does your contract include an "anything extra is charged at...." clause? By anything extra I mean things that were not included on your initial walk-thru & contract!

    If things have changed from the way they were when you bid it then you could get out of the contract pretty easy. From some of the things tho it seems like you have gained(changed) some area's & had less work in some others?

    Other things to ask yourself are... do you want more money or do you want out of the contract? Is this a matter of just a lil more work on something your already making good money on or do you consider it so much that you would lose money?

    Keep in mind that a lil LESS of something is still more than a lil more of nothing... if you follow that?

    My .02
     
  4. Hawkeye5

    Hawkeye5 LawnSite Senior Member
    Posts: 295

    Parkwest has the right idea. Try the change order. The government gets them all the time and most construction projects require change orders when the original specifications change. JD
     
  5. Fantasy Lawns

    Fantasy Lawns LawnSite Bronze Member
    Posts: 1,913

    Just above where they sign we have

    "Rate is Good for (30) Thirty Days from date of Proposal and is subject to change outside scope of “Statement of Work” described on Page Two (2). Additions & Changes to Property Landscape Design AFTER Signing MAY AFFECT MONTHLY CHARGE"
     
  6. A1 Lawn@Landscapes

    A1 Lawn@Landscapes LawnSite Member
    Posts: 220

    What they have added is all pita work. More trimming, trimming where there was none, different grades to where a trimmer is needed to mow etc. planted trees to mow around, 37 discgolf baskets to trim in open fields. I had to sign their contract which I had looked over by attny. He said standard contract...sign it.

    It is very specific with aerial maps shaded in. I find it difficult for them to dispute me.

    They claim they lost 10% of their funding due to budget cuts. however they just had the whole parking lot paved ( about 250,000 ft2 ).

    I am going to send them a new price and see what happens. Thanks for the help!! Last government job I bid on for a while. It has been 3 years of waiting for $, b.s., and enough stories to write a book. Everything from lost kids and drunks to open sex at the boat ramp, which they allow as free speech even though kids are everywhere.
     
  7. Brickman

    Brickman LawnSite Bronze Member
    Posts: 1,249

    "open sex"

    Sounds like free porno at work.



    I have worked for the gov some and from what I have done, it has all been good, and have had NO hassle with getting paid. Some work for the Air Force Base in Cheyenne and the National Weather Service.
     
  8. Lanelle

    Lanelle LawnSite Bronze Member
    Posts: 1,361

    If you have already signed their contract and these changes have come afterward, document and request a 'MOD' to the contract. You may have to do some negotiating. If it isn't in your contract, don't do it without proper authorization.
     
  9. A1 Lawn@Landscapes

    A1 Lawn@Landscapes LawnSite Member
    Posts: 220

    I filed what is called a RFEA, request for an equitable adjustment with the contracting department. Apparently the park manager should have negotiated all extra stuff with me over the past 3 years. He gave me memos demanding the extra work be done or He would hire someone else to do it and bill me for the difference. It was all above and beyond what was required. Can you say retro? I' ll post when it is all said and done with the outcome. Hope this helps others in my situation.
     

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