how are you organized?

Discussion in 'Lawn Mowing' started by ashs inc, Feb 8, 2005.

  1. ashs inc

    ashs inc LawnSite Senior Member
    from alabama
    Posts: 598

    Ok.... I am lucky enough to be in an area where we can work year round. I get so busy with all aspects of the business that often the billing and office duties get behind. How do you all keep on top of these things? For instance how do you bill? Make sure they pay you? Keep up with your billiable hours during the day? Thanks in advance. Keep up the good posts
  2. Mueller Landscape Inc

    Mueller Landscape Inc LawnSite Senior Member
    Posts: 489

    Take a look at Qxpress or Clip or any industry specific softaware that will do minute by minute job costing and scheduling.
  3. LLandscaping

    LLandscaping LawnSite Bronze Member
    Posts: 1,016

    We are looking at getting a software program in the future to manage our account and perform a daily schedule. Where in Alabama are you? We are about 25 miles north of Birmingham.
  4. ashs inc

    ashs inc LawnSite Senior Member
    from alabama
    Posts: 598

    South BAMA
  5. Green lawns

    Green lawns LawnSite Member
    Posts: 112

    We log in each job including any extras (Fert,Trim,Prune etc) each day. We are on quick books for all our accounting including the job information from each day. We bill all customers monthly, there bill shows each day we where there and what we did.
  6. logan

    logan LawnSite Senior Member
    from FL
    Posts: 315

    This is what I do, even though some say I shouldn't. I get invoices with lots of lines on them, and write down all of my customers on one line each. When they pay me, I put the amount of the check next to their name. My customers all pay in advance (all 45 of them) and if they forget to pay I call them and remind them. None of them get bills and everything is easy for them and me. At the end of the month I have about three invoices with my income and all my customers. I have been doing it that way for about three years, after I talked to 2 different lawn service that did it the same way. Oh yeah, some may be saying that I am a scrub and don't charge enough so they don't mind paying in advance. I will let you all know that I work 4 days a week by myself, and I can afford a house, new truck, brand new stander, this year a new 20 foot trailer, last year a new truck, and a car three years ago. I urge all of you to try this system to help prevent headaches. Hope this helps.
  7. lawnprosteveo

    lawnprosteveo LawnSite Bronze Member
    from Tulsa
    Posts: 1,930

    We bought Gopher software and it does great for scheduling, generating invoices, etc... My wife generates invoices off from my completed jobs. We also started making monthly pays pay one month in advance...we then bill them when their balance is nearing zero. The computer program really makes a difference though.
  8. HOMER

    HOMER LawnSite Gold Member
    Posts: 3,183

    I use an invoice program.......Proventure. Works good for me. I don't need any help with my scheduleing.......keep that in my noggin.

    I'm in S.E. Al by the way...if your close maybe we can get together.

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