Invoice mailing Envelopes, how profesional do they look?

Discussion in 'Business Operations' started by dobehap, Jan 16, 2004.

  1. dobehap

    dobehap LawnSite Senior Member
    Posts: 292

    For those of you that mail out your invoices, how does your envelopes look.

    First of all, I think stamps are not professional, I may be wrong, but none of the bills I get in my mailbox have a stamp on them, they all have premetered postage on them, or a permit postage on them.

    I tried to inquire about that, and the local post office told me that I have to mail at least 200 pieces a month for qualify for anything beside a stamp :mad:

    For this next season I was thinking of using a double window evelopes with a much "professional" postage.

    I think it will improve the image of our company.

    How can you relate, how do you do it, and do you think its a big deal?
  2. precisioncut

    precisioncut LawnSite Senior Member
    Posts: 654

    Just use the stamp, I have never had complaints about it. I'm sure no one is looking at your buisness because you use a stamp.
  3. twins_lawn_care

    twins_lawn_care LawnSite Senior Member
    Posts: 932

    Yeah, I just make sure the envelope is neat, and gets to the customer, that's what is important.
    I print out the addresses on my deskjet using Microsoft Word, they have an envelope feature. Looks nice, and professional as you'd like to design it.
  4. WeatherMan

    WeatherMan LawnSite Senior Member
    Posts: 693

    I use window Env.
  5. kppurn

    kppurn LawnSite Senior Member
    Posts: 426

    I use double window envelopes. They are easy to use, just fold and stuff.

    Then I include a return envelope for the payment portion with my company name and address printed on them.

    I buy enough stamps once a month to get all the invoices sent out along with my bill payments.
  6. Soupy

    Soupy LawnSite Gold Member
    Posts: 3,125

    To print envelopes, I use a program called It cost 4.95 a month and you get a postal license. All of your envelopes are then printed right from the program and include a bar-code so it doesn't have to be sent to the sorting facility before it gets sent. You buy your stamps through the program and it is done in real time. So you never have to worry about running out of stamps.

    Go to for more info. If you decide to join enter this code so I can get some free postage for referring you C-3XDM-JZW. By the way, I have been using this method for 4 years now.

    Oh, you can also enter your logo into the system to be printed next to the return address. It also has a bunch of other clip-art to use for different seasons that can be printed also. Looks very professional.

  7. Soupy

    Soupy LawnSite Gold Member
    Posts: 3,125

    Here's a scan of a sample. It didn't take real well, Some of the envelope is missing. You can still see what is printed though. Everything is normally positioned perfect on an envelope like it is supposed to be. Also with this software it corrects any address automatically including the 4 digits after the zip-code. It is linked with the united states post office so there is no errors. Postage is normal cost. Just an additional $4.95 a month for membership. I'm not sure if they changed it, But when I signed up you were allowed to use your bank account if you didn't have a debit/credit card

  8. ksland

    ksland LawnSite Senior Member
    Posts: 927

    I looked into that, its $15.99 a month:mad:
  9. Soupy

    Soupy LawnSite Gold Member
    Posts: 3,125

    How much postage are you printing a month. I pay $4.95 a month for up to I think $25 in postage and then it is like 10% of postage amount. I never go over the 4.95 level becuae I usually mail under 60 pieces a month. I only bill have my clients. I still use regular postage stamps to pay my bills.

    I will go to the site and see what kind of pricing has changed since I joined.

  10. Soupy

    Soupy LawnSite Gold Member
    Posts: 3,125

    Ok, I checked it out. The plan you seen was the power plan. That is for the digital scale and other stuff. This is designed if you will be shipping a lot more then just letters and invoices.

    The simple plan is 10% of postage used with a minimum of $4.95. this allows you to buy up to $49.95 worth of postage every month without going over the minimum. So you would be covered for up to 135 mailings a month without going over. And still if you mail twice that it is still under $10. So I wouldn't mess with the power plan.

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