Is it worth it for me to mail bills?

Discussion in 'Business Operations' started by TuffWork, Mar 8, 2012.

  1. APLUS LAWN CARE

    APLUS LAWN CARE LawnSite Senior Member
    Male, from North Missouri
    Posts: 587

    I have been pondering the same situation and I think I have decided to go with mailing invoices. It is too much of a hassle to recieve payment as the work is completed and try to find the people to get paid. The only thing that I worry about is the people actually paying you when they get the bill. Most of my customers are good at paying but it is possible that the bill could get lost, etc.
     
  2. TuffWork

    TuffWork LawnSite Senior Member
    Posts: 507

    That's the problem I have too. I think I stand a better chance of making this work if I have one opportunity for face time a month by delivering as I'm mowing. Then, my customers will be accustomed to paying monthly when I start billing by mail next year. Unlike last year, I plan on being there during all mowing. However, if I really need to, as long as it's not the first week of the month I'll be able to take care of business as needed.
     
  3. knox gsl

    knox gsl LawnSite Platinum Member
    Posts: 4,729

    I only use excel and then print off 2 copies of the invoice 1 for the customer and 1 for me. I then mark paid with the date that's it simple and easy. Like I said before I am wanting to get software that handles all of this for me. Right now I don't use excel for anything but invoicing, everything else is in a manual ledger. I'm really wanting a better system but this still beats having to track down customers to get a $50 check.
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  4. Roger

    Roger LawnSite Fanatic
    Posts: 5,916

    greenstar, thanks for your response. I understand your position, and your intention to remain with your procedure.

    However, I would urge you to migrate to a financial management software. There are several that are mentioned here on LS. I use QuickBooks, and I think many other use QuickBooks too. If you are going to keep a handle on the financial health of your business, keeping track of income, expenses, reconciling bank account, credit card management, invoicing, payment records, etc. you have an easy way to do it with QB. Yes, it takes some time to set up and learn, but the benefits are significant. I don't know what you are giving to your CPA for tax purposes, but the reports from QB makes their job easy, hence, less costly to prepare your tax returns. The savings in CPA fees may pay for QB a couple of times over.

    Obviously, just a suggestion, but I am sure I am not alone in strongly suggesting moving your sights to a higher bar in managing your business. We buy hedge clippers, mower blades, belts, and often, much higher priced items, for the purpose of running our business. A good financial management tool is just another important expenditure for being successful.

    There are plenty of threads in this section on question and procedures for setting up and using QB. You are not alone. And, I'm sure that many of us would be happy to help as questions arise.
     
  5. Ben Bowen

    Ben Bowen LawnSite Bronze Member
    from PNW
    Posts: 1,051

    For invoicing, with light bookkeeping capabilities, Freshbooks.com is fantastic.
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  6. cpllawncare

    cpllawncare LawnSite Silver Member
    Posts: 2,659

    I started with the excel thing but it was too cumbursome, I went to QB online best move I've made yet, a few clicks and all my monthly invoicing is done just a matter of mins, also helps keep track of everything, at a glance I can see exactly where I stand financially.
     

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