Keeping Organized ?????

Discussion in 'Business Operations' started by Ducke, Apr 5, 2012.

  1. Ducke

    Ducke LawnSite Senior Member
    Posts: 353

    OK I am going into my second year here. Everything went very well last season and I have 100% customer retention.
    I have been doing a sales blitz and have almost doubled my customer base, Which is great and I'm not complaining BUT....
    The different this year is there is so much more to do.
    Sales , phone calls in and out going, faxes, e-mails, bills in, bills out, equipment to get ready, routes to plan, new customer to fit in quotes to do, site visits. materials to purchase and store. It seems like the list of thing to do never ends and my head is going in a dozen directions at once.
    How do you keep up with it all with out pulling out all your hair. :dizzy:
    I am so looking forward to getting on lawns and mowing there I'm comfortable and in my element.
    Wow that feels better just getting out .any advice for a struggling new guy ??
     
  2. THEGOLDPRO

    THEGOLDPRO LawnSite Fanatic
    Posts: 5,223

    It all comes with experience, When your just starting off its all very overwhelming, After you put a few years in you do it all without even thinking, its just getting used to it all.
     
  3. grandview (2006)

    grandview (2006) LawnSite Gold Member
    Posts: 3,466

    Well once your lawn cutting starts everything else falls into the slow times. For me.i live not to far from the nursery so I will go after "work" and pick up supplies if i have a job the next day. I can get in and out because all the other companies come in the morning to pick up their stuff.
     
  4. Jimslawncareservice

    Jimslawncareservice LawnSite Platinum Member
    from mn
    Posts: 4,134

    Each year you'll learn tricks that will help you. You will also learn from your mistakes of being disorganized. Keep a note book with you and write stuff down too.
    Posted via Mobile Device
     
  5. Richard Martin

    Richard Martin LawnSite Fanatic
    Posts: 14,700

    This is another reason to keep a mileage log book. Aside from the fact that the IRS requires it...

    Not only can you document each lawn service that you do you can also write down any extras that occur when you're there. My log book has all kinds of notes written into it that I refer to at the end of the month when I send invoices out.
     
  6. gebby

    gebby LawnSite Senior Member
    Posts: 705

    Find what works, try different things not by accident but by choice. Do it the same way every time no matter what until you decide to do it a different way. Have a spot for everything. If you have help make sure they put everything in the proper place too.You will work safer and then you also know where everything is. Looking for items waste time.
     
  7. ptjackson

    ptjackson LawnSite Member
    Posts: 211

    If you have a way to get the audiobook Getting things Done by David Allen it's worth it's weight in Gold. Very practical advice on how to organize home and work tasks, phone calls etc. It's available in print format it's just that the audiobook let's you listen in the car, on the mower etc.
     
  8. CCA Green Services

    CCA Green Services LawnSite Member
    Posts: 106

    :cool2:
    Thanks for that tip... Richard....
     
  9. CCA Green Services

    CCA Green Services LawnSite Member
    Posts: 106

    That works out great.... I will create a form for this.....soon..
     
  10. Ducke

    Ducke LawnSite Senior Member
    Posts: 353

    Thanks for all the advice,
    I do keep a mileage log but as detailed as you are saying so I will have to change that.
    I have started a white board were I can see all my booked services at a glance.
    I have been using Outlook calender to do my scheduling and Quick book Pro for my invoicing etc.
    I am trying to talk my wife to step in and handle the day to day stuff so it frees me up to do the rest. I hope once the season gets started i won't have to sit here at the computer.
     

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