Keeping track of mowing dates and monthly amount?

Discussion in 'Lawn Mowing' started by Turf Technologies, Feb 18, 2004.

  1. Turf Technologies

    Turf Technologies LawnSite Senior Member
    from Florida
    Posts: 590

    Wondering what method you use to track mowing dates and there billing amount for the month?
     
  2. rodfather

    rodfather LawnSite Fanatic
    Posts: 9,501

    Quickbooks Pro 2002
     
  3. Turf Technologies

    Turf Technologies LawnSite Senior Member
    from Florida
    Posts: 590

    Thats your only way? You dont also keep a log on paper for backup?
     
  4. turf9

    turf9 LawnSite Member
    Posts: 234

    clipboard preprinted client list on paper and a space beside each name
    set everyone up on the day of the week fit everyone one one in on one page
    by the end of the month you are ready to go through and invoice
    does that help?
     
  5. mtdman

    mtdman LawnSite Gold Member
    Posts: 3,137

    I have a weekly schedule I print out. As I mow the customers, I mark them off the schedule and write down their mowing date. Either weekly or monthly I transfer all that into QuickBooks, and a written log book.

    :D
     
  6. Turf Technologies

    Turf Technologies LawnSite Senior Member
    from Florida
    Posts: 590

    I do both as well, but im just looking for a easier way and maybe some added ideas.
     
  7. turf9

    turf9 LawnSite Member
    Posts: 234

    some guys are using those palms.
     
  8. fga

    fga LawnSite Silver Member
    Posts: 2,449

    I don't trust computrs, since they crash all the time, I use the ever popular and exspensive "looseleaf binder". I have a weekly list made up of all my accounts, in lists by day. Next to each house, has a blank box, which I write the # cut it is for this week. I cross them off as I do them, and transfer all info at the end of the week into binder. All accounts with a "4" (4th is the final cut of bill) next to them get billed. What's good about this for me is i keep a payroll clock in/out at the bottom of this weekly printout. I then keep the paper in my looseleaf for reference if there is a question in my paperwork. I'll try to post a blank version of weekly route sheet, I'll type in a house or 2 so you get the idea....
     
  9. fga

    fga LawnSite Silver Member
    Posts: 2,449

    Some times I get asked why the house are on dofferent cut #'s....... I start accounts as I get them and bill them after every 4th cut (I cut weekly). Good thing about this for me is, I get checks all the time during the month as opposed to a large sum at once. I can expect checks in the mail every time i pull up at the end of the day.:D
     
  10. cklands

    cklands LawnSite Senior Member
    from MA
    Posts: 360

    I use a program designed by another LCO. I print a list of all completed work at the end of the day
     

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