Leaving invoices after each cut?

Discussion in 'Lawn Mowing' started by ALarsh, Oct 30, 2004.

  1. ALarsh

    ALarsh LawnSite Silver Member
    from Midwest
    Posts: 2,412

    What’s your opinion on this? I have been leaving an invoice after each cut with their current balance they are going to owe at the end of the month.

    For example, if I cut the lawn twice I would write their name at the top of the invoice, the date cut, what I did (lawn service), what the price per cut is (say its $40), then I write "Due at end of month ... $80". I keep a continuing tab going on so next week I would write $120 for the "due at end of month" section. I use the note card size invoices you can buy at Walgreens.

    It takes me 1-2 minutes to write these per lawn. What do you think? Am I just wasting my time?
     
  2. KINGjosh

    KINGjosh LawnSite Senior Member
    Posts: 531

    I think it would be easier to bill all of them at the end of the month or close to it . sounds like to much work, customers might get anoyed by so much invoices be left. But you can always try it if you think its goin to be best for you. Oh yah I would lose the walgreens invoices as soon as you can afford some decent ones with your logo on them and stuff.
     
  3. ALarsh

    ALarsh LawnSite Silver Member
    from Midwest
    Posts: 2,412

    I do bill them at the end of the month also. I leave them in the mailbox after each cut so they can't say, "You skipped that week" and junk like that. I have been doing it and nobody complained, nor did they say anything about them.

    I'm starting to think it is a waste of time after doing soo many.
     
  4. pjslawncare/landscap

    pjslawncare/landscap LawnSite Bronze Member
    Posts: 1,410

    What do u use for book keeping? I use quickbooks pro. I also use a scheduling software for daily route sheet. At the end of the day I enter everything we did into my quickbooks and at the end of the month I send a single invoice to each customer for all mowings in that month. Not to say your way isnt good or anything, but this is just how I do mine.
     
  5. MMLawn

    MMLawn LawnSite Gold Member
    Posts: 3,569


    YEP. Since you said you are also billing at the end of the month.
     
  6. Rustic Goat

    Rustic Goat LawnSite Bronze Member
    Posts: 1,194

    Do you realize "Leaving" anything in a mailbox is a Federal crime? Really!

    Your method sounds like=
    You're new to the business.
    or-
    You are not professional.

    Don't mean anything personal here, just my observations from the details in your post.

    Some folks could also realize they're spending more than they want to before the end of the month and try to cut back on your services.

    Send a statement monthly, professional quality paperwork.
     
  7. HOOLIE

    HOOLIE LawnSite Gold Member
    Posts: 3,981

    Seems like this might hurt more than help. In addition to the extra time it takes, if you ever forgot to leave an invoice, a customer might dispute that you did the work. My old boss tried this one year, not an invoice, just a little card that said "Your lawn was serviced today, June 6, 2004". But a lot of times guys were too lazy to leave them, some customers kept them all and matched them up against their monthly bill. So if there was one or two missing they'd be on the phone denying everything.
     
  8. ALarsh

    ALarsh LawnSite Silver Member
    from Midwest
    Posts: 2,412

    Yes, i'm new.

    I will stop doing this for next year and just bill at the end of the month.

    Thanks.
     
  9. ALarsh

    ALarsh LawnSite Silver Member
    from Midwest
    Posts: 2,412

    I don't use anything for book keeping. I don't have many accounts so I know what each of their names are and how much the lawn service is. I plan on expanding much larger next year, this is my first year.

    I am looking at the tutorials on the Quickbooks Pro website now. What scheduling software do you use?
     
  10. gogetter

    gogetter Banned
    Posts: 3,256

    First, yes, do away with the weekly invoice. Waste of your time and just not needed.

    Second, for next year, when you plan to a grow, find a software program called Invoices & Estimates by Proventure. It's like $30 (or less). This is a really simple, yet very effective program for doing monthly invoicing and keeping track of your customers and payments, etc.

    I've been using it for roughly the last 2 years and I think it's a great starter program. Super easy to use, invoices look professional.

    Then down the road if you really grow, and get into a lot of different things (spraying, routing, employees, etc.) you can look at software that's more involved (and more expensive!).
     

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