mowing list

Discussion in 'Business Operations' started by EAKENIIJ, May 5, 2009.

  1. EAKENIIJ

    EAKENIIJ LawnSite Member
    Posts: 1

    I was just wandering what type of format you guys use for all your customers,their adresses and how many times per month they are mowed,I need some kind of list for the employees to let me know when ,who they mowed for the week for billing,or should i say to make billing easier:dizzy:
     
  2. LouisianaLawnboy

    LouisianaLawnboy LawnSite Silver Member
    Posts: 2,199

    I use Gopher for scheduling and starting QuickBooks for the money and billing
     
  3. bohiaa

    bohiaa LawnSite Fanatic
    Posts: 5,220

    Lawnpro.... it tells me WHO TO MOW TODAY.

    sounds like you need a comouter program.
     
  4. KS_Grasscutter

    KS_Grasscutter LawnSite Gold Member
    Posts: 3,331

    I made a table for mine. It has the customer name in one column, then price, then I have 5 columns to write in the date each property was mowed. Also have a column for extra notes.
     
  5. ED'S LAWNCARE

    ED'S LAWNCARE LawnSite Senior Member
    Posts: 361

    I make a monthly sheet(s) that I keep on my clipboard. There is a column for each of the following date, customer, address, service performed, amount, paid or billed.

    All of my regular customers have a folder in my computer with a excell spread sheet bill format. At the end of the week I just fill in what I've done, and at the end of the month I print it. Boom I'm done.
     
  6. secretary

    secretary LawnSite Member
    Posts: 30

    I think Quickbooks, too. But, if you can't do that right away then just make up a spreadsheet with columns for customer name, address, mow frequency, planned mow date(s), actual mow date(s). Then your employees have a copy to fill in the actual mowed date. They can turn it in to you daily or weekly for you to do the billing from.
     
  7. Az Gardener

    Az Gardener LawnSite Gold Member
    Posts: 3,899

    I would stay away from a computer program for scheduling etc. for as long as you can. Yes you need quickbooks to keep track of costs billing etc. but the scheduling takes me much longer with the computer program.

    I used Superbills like they use in DR's office only I customized one for the maint biz. It has Client info at the top then a menu of other services you might perform down the side of the sheet so if they mow and line trim they just check off that, if they mulch they put in the quantity used. Fertilize... same thing what kind and how much.

    I made one on the computer with 5 columns across the top for the date then want to kinkos and had 500 printed on heavy stock paper. I put them in a 3 ring binder arranged by the schedule all Mon accounts together Tues, etc. Then I put the weekly schedule in the clear window on the front of the binder. I changed the schedule weekly for the front window. At the end of the month I pulled all the super bills and replaced them with new ones and I use the super bills to do the billing.

    This evolved to a somewhat elaborate sheet in my own company that the guys filled out every day and turned in at the end of day that I reviewed then filed to bill at the end of the month.

    Like everything it takes some fore thought and effort to set up but once you have it you will wonder how you got along without it. The other thing is you will keep finding ways to improve it so I would not print so mant to start with so you can make changes as needed. I would attach one but I did this for a company I worked for 15 years ago and I don't have it on my computer.

    The one I used is here on site somewhere but I wouldn't know how to find it and they don't let you attach the same thing twice. I saw some of old companies guys a few months ago and they are still using the same system I set up all those years ago. Funny thing is it has not evolved since I left.... Still the exact same forms.
     
  8. secretary

    secretary LawnSite Member
    Posts: 30

    The one I used is here on site somewhere but I wouldn't know how to find it and they don't let you attach the same thing twice. I saw some of old companies guys a few months ago and they are still using the same system I set up all those years ago. Funny thing is it has not evolved since I left.... Still the exact same forms.[/QUOTE]


    AZ Gardener, is this your form you are talking about? I enjoy research and think I found it. I think your system you explained above would work well.

    http://www.lawnsite.com/attachment.php?attachmentid=131053&d=1231421088
     
  9. Az Gardener

    Az Gardener LawnSite Gold Member
    Posts: 3,899

    Hey yea :clapping: that's it! Do you work for the government? They always say big brother is watching but I never believed it. You are good.

    That is one of the final editions before we went to a software program. That was the single use, turn in at the end of the day model.
     
  10. secretary

    secretary LawnSite Member
    Posts: 30

    :dancing:

    Need to find anything....just as ME!

    Any research at all! Big or small ...;-)
     

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