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playing phone tag w/customers

Discussion in 'Pesticide & Herbicide Application' started by americanlawn, Feb 22, 2008.

  1. americanlawn

    americanlawn LawnSite Fanatic
    from midwest
    Posts: 5,859

    How many times do you attempt to contact your customers by phone?

    This time of year, we receive customer renewal forms, prepayments, etc for the 2008 lawn/tree care season. Our forms have options for the customer to comment, refer others, or "ask for us to call them back" cuz they have questions.

    I make all these callbacks personally. Weekends and evenings too, yet some people are very hard to get ahold of. I always leave a message with our office number, but when they never call us back, and after five tries on my part, I get a little frustrated. Any suggestions? (cuz this happens every year). :confused: Thanks, rscvp
  2. humble1

    humble1 LawnSite Silver Member
    from MA
    Posts: 2,499

    i call three times, on the third i say I dont want to kep pestering you so if i dont hear back from you, then i will assume you have had your question answered, or have decided to go w/ another company Thank you and have a good day and if i can be of assistance in the future please feel free to callme at #
  3. Shades of Green LService

    Shades of Green LService LawnSite Bronze Member
    Posts: 1,011

    Sounds about right.
  4. James Cormier

    James Cormier LawnSite Bronze Member
    from Ma
    Posts: 1,218

    Are you required by state to have signed contracts?

    If not do what I do....

    With Rd5 ( my last round of the season ) I put a little check off on the return slip that says

    <>schedule me for the earliest spring treatment

    I would bet 40-50% use that right there. Then when my pre pay letter goes out I remind the customer that this is just a chance to pre pay for the service, and we will be out in the spring to start on the program. Of course I mention that when I sell the customer, that I am a year to year service and you need to tell me to stop coming out.

    Then when I start with Rd1 I call the ones I haven't heard anything from and say something like this.. " Im coming out on Tuesday of next week to do your first treatment, if you have any questions please call me "

    Every year I have 1 or 2 that say they never ordered the service, even though I remind them that I explained my policy when I sold them. I dont let it bother me too much.
  5. grassman177

    grassman177 LawnSite Fanatic
    Posts: 9,795

    we make our contracts auto renew unless otherwise renegotiated. this means we return every year unless they give us notice or we have to change the price. much easier. but more onto what you said, i call three times and then leave it up to them to call back. if not, oh well, you are not a babysitter
  6. tremor

    tremor LawnSite Bronze Member
    Posts: 1,476

    Try email. Some folks prefer it to phones. Many will check email from work & get back to you during business hours which is preferable to dinner time anyway.
  7. garydale

    garydale LawnSite Senior Member
    Posts: 813

    When making any call beyond the first tell then they must reach you to continue to pursue their question.

    All our services are self renewing year to year.
    Every piece of paper a customer receives from us has this statement on it.

    Please remember all lawn service companies programs continue year to year, like your utility services, until you cancel or change them. A note or telephone call is sufficient. Thank you

    We send a postcard out to anyone we suspect doesn't understand just prior to start of R-1.

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