QB Pro Questions?

Discussion in 'Business Operations' started by cp, Oct 17, 2001.

  1. cp

    cp LawnSite Senior Member
    Posts: 263

    Any Quickbooks Pro users, what are examples of some of your items list, Chart of Accounts other than what came on the program..

    Here are some of my examples:

    Mowing45 - Reads on the invoice: All lawns cut, trimmed and blown free of debris weekly. $45.00

    Mulch - Ornamental beds mulched to a depth of *** inches. $x.xx


    Fuel Off-Road - Expense
    Fuel - Expense
    Utilities, landfill - Expense

    I'm just curious how detailed to get...

    Thanks, Chris..
  2. Stonehenge

    Stonehenge LawnSite Bronze Member
    from Midwest
    Posts: 1,277

    I'll be honest, I cheated a bit for that.

    I went to my accountant, explained what we do, and she set up the chart of accounts they way she thought I'd need it.

    I'll likely add a few new accounts to it this off-season, because I'm wanting to track things in a little more detail than I have in the past, but otherwise, it took her 15 minutes and likely saved my hours....Or days.
  3. Fine Lines Lawn

    Fine Lines Lawn LawnSite Senior Member
    Posts: 447

    Hi Chris,
    I like how you detail your invoices. QBPro is easy to customize and is only limited by how creative the user wants to be. As far as detail in the chart of accounts, the more the better to help you manage and to please your CPA.
    Let me know if you have any questions.
  4. As was said before, you can get as detailed as you would like. The things to consider though:
    As far as expenses, detail that as much as possible without making it a pain. Ie. white truck -automobille -sub- gas
    blue truck-sub-automobile repairs

    That's about how much I detail.

  5. cp

    cp LawnSite Senior Member
    Posts: 263

    Thanks guys,

    Stone I talked with my CPA and he asked me what did I use for owner draws and I just used distributions that was on the program and he said that was OK to him.

    Fine Lines - I seem to get more detailed as I go. It seems that when I run some of my reports that I see the need for more detail. I just hope I don't get to posterior retentive with all this stuff.

    Same goes with Gusbuster, I like the way you seperate your vehicles. That will let you know when "Old Nelly" is ready for pasture.

  6. bruces

    bruces LawnSite Senior Member
    Posts: 648


    You should set up your chart of accounts so that it makes sense to you and provides the information you need to manage your business. If you are new in business, that will probably change as your business grows and you get more experience.

    As a CPA, I see everything from very simple schemes to very complicated. Sometimes the overly complicated get so detailed that they are confusing because they break things down too far.

    If it makes sense to you and gives you the information you need, that is what is important.
  7. cp

    cp LawnSite Senior Member
    Posts: 263

    Thanks Bruce. I all for staying simple.;)

  8. 1grnlwn

    1grnlwn LawnSite Bronze Member
    Posts: 1,261

    For reg. cust i have item just for them eg. Smith mow.......$38
    Then i type in the date mowed(wish there was easier way to do this). For general maint I have items like, 1areate, 1 fert treatment, 1 landscape maint etc. the 1 in front makes these appear at the top of the list for easy location. Expense accts. (have lots of these)lol Truck 2000, Fuel t2000, fuel equip(in IL we get tax money back for off road fuel consumption) , yellow pages, new tools , maint acct for each mower, maint for hand helds, lawn chemicals the list goes on. I have my logo at top of the invoice and a marketing reminder in the middle of the page eg. It's Aeration Time. Don't know if you have used this feature but you can enter all of your invoices at once, then go to print/print invoices and it will print all inv. that you checked. Better than sitting there printing one at a time. The only part I do not like is the instant net income feature.:cry:
  9. Guido

    Guido LawnSite Silver Member
    Posts: 2,085

    Has a small booklet called Standardized Chart of Accounts. Its got a ton...(7 or 8 pages) of account names , categories, sub categories, etc. Its way overkill but its just to use to get ideas, pick and choose from it, etc.

    Check it out, its pretty cheap.
  10. cp

    cp LawnSite Senior Member
    Posts: 263

    1grnlawn - Yea, what's up with having more expense listings than income. LOL As they say it takes money to make money , well nobody ever said it takes twice as much.;)

    Thanks GUIDO, I'll check it out...

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