Scheduling on Service AutoPilot

Discussion in 'Business Operations' started by BLC1, Apr 29, 2013.

  1. BLC1

    BLC1 LawnSite Senior Member
    from Ohio
    Posts: 714

    How do you guys schedule mowing accounts? Are you using the recurring job or do you put it under a package since we are only mowing for 25-30 weeks in the north?
     
  2. BLC1

    BLC1 LawnSite Senior Member
    from Ohio
    Posts: 714

    Evening bump. Trying to add all the jobs in the next couple of days.
     
  3. Blade Runners

    Blade Runners LawnSite Bronze Member
    Posts: 1,021

    I use custom recurring and set it up for bi-weekly or weekly. Very simple.
     
  4. dnc19694339

    dnc19694339 LawnSite Member
    Posts: 208

    I just use recurring with a start and stop date
     
  5. BeachysLawn

    BeachysLawn LawnSite Senior Member
    from VA
    Posts: 271

    Use the recurring jobs for mowing. Then under Settings click on Schedule/Jobs. That'll take you to a page and at the very top there is a link called Master Schedules. Click that link and it will show you all your weekly and biweekly schedules.

    From there you can edit them however you want. I have my weekly schedules customized to start the week of March 15th and they start out every other week until April and then it goes into weekly and then tapers back to every other week towards the end of October and ends in mid November.

    Really spend some time actually customizing the schedules and then you don't have to start and stop all your jobs. They just follow the schedule you set up tapering in and tapering back out from year to year.
     
  6. BeachysLawn

    BeachysLawn LawnSite Senior Member
    from VA
    Posts: 271

    Make sure that you GENERATE THE SCHEDULE when you go in and customize it, though, or it won't update your jobs.
     
  7. maelawncare

    maelawncare LawnSite Senior Member
    Posts: 418

    That master schedule and generating it gets me every spring. Always forget, lol

    I schedule all my mowing accounts on saturday, every saturday. Then every sunday I'll go through and schedule them out for the week. Rain days and employees push accounts around every week. So putting them on a certain day every week makes it confusing the following week when it got bumped to a different day. So I just use saturdays.
     
  8. BeachysLawn

    BeachysLawn LawnSite Senior Member
    from VA
    Posts: 271

    Why would moving them to a different day make it confusing? You can simply move that weeks job to a different day on the dispatch board if you need to without affecting its main schedule at all.

    Glad your method is working for you but that is the type of extra work that SAP eliminates if its used properly.
     
  9. maelawncare

    maelawncare LawnSite Senior Member
    Posts: 418

    Because if it rains on Tuesday, those yards get pushed to Wednesday. The following week those yards are still on Tuesday. So you either mow them a day early or you have to reschedule them. And then theres more rain moving things everywhere. We have had 6 complete rain days last month. So yards where all over the place. Some on the same street on different days and what not. It sucks when your working and it starts raining at 2pm ending your day.

    Just easier for me to keep them all on Saturday and move them out to the days needed. Its kind of like having them all on a waiting list.
     
  10. lawnrangeralaska

    lawnrangeralaska LawnSite Senior Member
    Posts: 436

    we cant take a day off for rain! we havent missed a day for rain in 3 seasons!
     

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