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Software for scheduling clients

Discussion in 'Starting a Lawn Care Business' started by viablades, Feb 8, 2006.

  1. viablades

    viablades LawnSite Member
    Posts: 1

    I just bought my boss out and now I have 50 clients for which last year I didnt do the scheduling. Is there any type of software I can buy to enter in there info and it makes a schedule for me? Just dont wanna sit down and write on paper who ive cut and whose on deck you know. Any help would be greatly appreiciated.
  2. 29 Palms Property Management

    29 Palms Property Management LawnSite Senior Member
    Posts: 347

    Gopher Billing and Scheduling software is supposed to be good. I can't speak from experience though, so others will have to agree or disagree with me on this. I currently use LawnPro software. It works for me for now. Scheduling part is great and has some other cool features. User friendly.

    Gopher does have a 30 day free trial you'll want to check out. Try it, use it, and then decide if it does what you want it to.
  3. Roger

    Roger LawnSite Fanatic
    Posts: 5,920

    When I started out several years ago, I simply used index cards on a ring. The card had two columns, when to mow, when did I mow. When finished with a job, the present day would be jotted on the "mowed" column, the next time would be written on the "to mow" side. The card would be moved on the ring to be grouped with others for that day. Most customers are weekly, so those for a particular day are together. This scheme is simple, and you are sure that nobody gets lost in the shuffle. With only 50 customers, this is very easy and managable. I have about 40-45 customers.

    I now have a Palm with a task scheduler. I have all customers in the list, and use the 'repeat' function to move them to their next scheduled day. When I finish a job, the 'done' is tapped, and the name gets moved to their next scheduled day if a repeat customer, if not a weekly, then the next date is tapped for the next scheduled mowing. I use the Palm for many other things, and this function is a bonus.

    For only 50 customers, it seems too much time/effort/cost to get involved with PC software for this task. Save the difficult things and time consuming things for software.
  4. SPLC

    SPLC LawnSite Member
    from Zone 5
    Posts: 51

    Although, billing 50 customers monthly is a nightmare. There is zero room for error. If you make an error, you will hear about it and will compromise your integrity as a professional. I have approx. this number, did it last summer in MS Word and would advise against it. Of course I have to spend $300-800 to get a scheduling/billing program that will grow with me and work with Quickbooks.

    It all comes down to how efficiently you want to run your business and where you want to go with it.
  5. Team Gopher

    Team Gopher LawnSite Platinum Member
    from -
    Posts: 4,041

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    Hi viablades,

    Please consider downloading and trying out our software.

    Thanks 29 Palms Property Management, for the positive feedback.

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  6. wormburner

    wormburner LawnSite Member
    Posts: 35

    Try Invoices&Estimates Pro from Office Depot $29.99 I think works well for me.

    PMLAWN LawnSite Gold Member
    Posts: 3,535

    Gopher works very well-- and more, It will keep track of what you did all month and at the end create the invoices. They have a banner at the top. Very worth it even for 50 clients.
  8. mow2nd

    mow2nd LawnSite Senior Member
    Posts: 603

    quickbooks for the invoices, as for the schedules just use the program on your computer, (WORKS or WORD) Have a monday - Friday, then each week just print it out, add customers when needed, thats what I do, no special prgram
  9. Frontstreetlawns

    Frontstreetlawns LawnSite Member
    Posts: 168

    what are the fees for gopher? is it just the initial purchase or is there a price per customer per month
  10. hoyboy

    hoyboy LawnSite Senior Member
    from Chicago
    Posts: 346

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