System(s) for handling estimates

Discussion in 'Business Operations' started by TriCityLawnCareLLC, Nov 21, 2013.

  1. TriCityLawnCareLLC

    TriCityLawnCareLLC LawnSite Bronze Member
    from Ohio
    Posts: 1,024

     
  2. Kleen Kutz

    Kleen Kutz LawnSite Bronze Member
    from Ama,La
    Posts: 1,604

    That sounds good to me except pricing a yard over the phone. The best thing is to put your eyes on every single yard your pricing. But that's my opinion.

    So exactly how do you price charge by the measurement. Also what type of deposit do you charge at the time of agreeing to the service?do you draw up your on agreement or you get them somewhere esle.

    I'm really thinking hard about getting my own location and having a office manager as well. This season will be a bigger and better one for me. Each year I'm growing more and more!!
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    Last edited: Nov 23, 2013
  3. Middle Tennessee Lawn

    Middle Tennessee Lawn LawnSite Member
    Posts: 220


    We pull there address and go by the sq ft of lot we do not ask for money or deposits up front in fact we mail bills at end of each month. If we get to job and something odd that means price is off just call and talk to customer first. We have 35.00 min on weeklys and i figure mowing 3.00 per 1,000 sq ft so half acre lawn is 65.00 acre is 120. Using this method I dont care about amount of edging, blowing, etc may sound tacky but that what my laborers are for.
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  4. Kleen Kutz

    Kleen Kutz LawnSite Bronze Member
    from Ama,La
    Posts: 1,604

    I would charge at least $15.00 - $20.00 extra for first cut only because of edging and more work/time. Also what about your agreements? Do you draw them up yourself or get them somewhere else?
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  5. newguy123

    newguy123 LawnSite Bronze Member
    Posts: 1,095

    We use google earth to measure properties almost exclusively. It's too time consuming going to a property, measuring and looking at the terrain for just mowing or fert.

    The key to success for us has been knowing our service areas well. We know what areas (in general) are relatively flat and what areas have more slopes, etc.

    Knowing this had made Google Earth work well for us. It probably won't work in every part of the country, but it does for us.
     
  6. TriCityLawnCareLLC

    TriCityLawnCareLLC LawnSite Bronze Member
    from Ohio
    Posts: 1,024

    We tried goilawn two different times and I just threw my money away. I know others like it and I agree that it is probably great program just not for me. We use measure maps- it's free. We DO charge a deposit on mowing services. We bill them for an entire month of service and that deposit is applied to their last bill of the year, I hated not getting my money after November billing cycle. Plus it weeds out flaky people. Regarding a disclaimer and pricing over the phone, we alway state that if the grass is excessively long the initial price is double. I think pricing over the phone will work out fine- we just don't have the resources to efficiently look at every mowing estimate and still get back to the client with a price in reasonable time.
     
  7. Judo

    Judo LawnSite Member
    Posts: 45

    We use an iPad app called Planimeter. It measures areas of irregular shape property dimensions. It works very well also. Google Earth Pro is great but it's $400 per year. Planimeter was only a few bucks.
     
  8. cpllawncare

    cpllawncare LawnSite Silver Member
    Posts: 2,659

    Is there a android app that's compatible to Planimeter?
     
  9. Judo

    Judo LawnSite Member
    Posts: 45

    I don't know but there is another good one called Map Measure. I saw it for ipad/iPhone but don't know about Android. I'm sure there's gotta be something for Android.
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  10. dnc19694339

    dnc19694339 LawnSite Member
    Posts: 208

    When we get a call we ask for address and immediately go to zillow.com for gross sq ft of lot. Alot of times I will just go with that (thats being realy lazy) but it has worked out well. We also use findlotsize.com. I ask them a few questions over the phone and then I give them a price while emailing the estimate.

    If they accept than after asking a few more questions I tell them all i need is a CC# to get them on the schedule. Done!
     

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