Discussion in 'Lawn Mowing' started by JimLewis, Feb 4, 2008.

  1. JimLewis

    JimLewis LawnSite Fanatic
    Posts: 6,841

    I want to come up with a list of every single expense a typical LCO or landscaping company would usually incur during one year of business. It's for a project I am working on. I don't want to leave anything out. So if you're going to post a reply, please add to the list something that isn't already here.

    Specifically, I am thinking of things you can't bill the customer for. Things that have to be built into your labor rate. So things like plants or mulch don't count because those are things that the customer would usually pay for separately, aside from the rate you're charging them for labor.

    Here are a few of the things I know I have to pay each year:

    Office Help / Labor
    Management Labor
    Federal Taxes
    State Taxes
    Local Taxes
    FUTA Taxes
    Employer matching taxes
    Worker's comp. insurance
    Auto Insurance
    Liability Insurance
    Performance Bond
    Business phone
    Cell Phones / Radios
    Marketing Literature
    Vehicle Lettering
    Business Cards
    Estimate Forms
    Office Supplies
    Vehicle Maintenance
    New Vehicle Purchases
    Equipment Maintenance
    New Equipment Purchases
    Contractor's Board License
    State Business License
    City Business License
    Metro Business License
    Inspections / Tests (e.g. backflow, decks, ret. walls)
    Graphic Designer
    Seminars / Training / Continuing Ed.
    Disposal Fees
    Shop Rent
    Office Rent
    Website Design
    Website Hosting
    Internet Access
    Shop Supplies
    Health Insurance
    Trailer Repair

    What else?????
  2. lawnman_scott

    lawnman_scott LawnSite Fanatic
    Posts: 7,547

    I am doing taxes crap right now. Do you want to get as technical as light bulbs for the office, or toilet paper if you have a shop?
  3. MLI

    MLI LawnSite Senior Member
    from Ma
    Posts: 464

    Equipment recovery cost(replacement cost when machine wears out)
  4. JimLewis

    JimLewis LawnSite Fanatic
    Posts: 6,841

    No. I just consider those in the category of "office supplies" and "shop supplies".
  5. MowHouston

    MowHouston LawnSite Bronze Member
    Posts: 1,012

    Great list you've got there. I'ma steal that for my own use :D

    I include Lunch in my budget since I (usually) hit a fast food join up between lawns for a meal.
  6. MWM

    MWM LawnSite Member
    Posts: 102

    Advertising and Vehicle Licenses?
  7. tjsquickcuts

    tjsquickcuts LawnSite Senior Member
    from Atlanta
    Posts: 943

    Call a CPA, they should have everything you will need already pre printed for you. I have all that on a Profit/Loss Statement. Makes it simple to keep up with it all throughout the year, therefore at the end of the year, just plug in the last few numbers and its a wrap. I also have reciept folder that I organized each month. Good start, but Jim I figured you would have had all this stuff already.
  8. barefeetny

    barefeetny LawnSite Senior Member
    Posts: 533

    would soil testing go under inspections/ test?

    how about tolls?

    maybe a buisness lunch or two....

    real well thought out list you have
  9. LawnMastersTx

    LawnMastersTx LawnSite Member
    Posts: 222

    Vehicle Inspection and Regestration, plus trailer regestration.

    Dish or cable service - Helps to know what the weather is doing out there before you head out to mow =)

    Fixing/Replacing damages done to customers property that insurance didnt cover.
  10. Breezmeister

    Breezmeister LawnSite Bronze Member
    Male, from South Jersey
    Posts: 1,546

    How about electric and gas for heating and cooling....?

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