What to use to stay organized?

Discussion in 'Lawn Mowing' started by pcs, Mar 11, 2001.

  1. pcs

    pcs LawnSite Member
    Posts: 198

    What does everyone use to keep there papers and recipts organized? I know last season my truck was a mess with papers flying everywhere. I was thinking of getting a briefcase. I could put my laptop in it and organize everything so it's not flying out the window. What does everyone else use?
     
  2. joshua

    joshua LawnSite Bronze Member
    Posts: 1,226

    when i'm out this year i will have my palm computer with a key board, incase i have to make any notes or anything i could type myself a reminder. i just put any reciept in my pocket and when i get home i put it a folder with others.
     
  3. 1MajorTom

    1MajorTom Senior Moderator
    Posts: 6,073


    We use a clipboard. Attach the days`schedule to it along with a pen. If we accumulate any papers throughout the day we just attach them to the clipboard.

     
  4. mowerman90

    mowerman90 LawnSite Bronze Member
    Posts: 1,491

    I use a three ring loose leaf binder with my weekly cutting schedule on the front cover (in the clear slip in pocket). On the inside I have a Customer Data Sheet for each of my customers that details everything about them, so in case I need to know when their contract expires, or how much I charge to cut shrubs, or fertilize and it will be at my fingertips. On the back cover I have a yearly calendar. Any receipts or notes for the day get slipped into the binder and hopefully I'll remember to take them out when I get home. I'm dying to buy a Handspring Visor or Palmpilot, but I really don't know if it would make sense or not. I'd also like to have a laptop w/printer (for contracts/proposals) on the seat of my truck but fear that in the summer the heat of a closed cab would toast them, not to mention someone stealing them. This is another reason I haven't yet got the Visor. Anyone have a PDA in the cab in the summer? How's it holdup in the heat?
     
  5. awm

    awm LawnSite Gold Member
    Posts: 3,354

    It would help to have multiple brains.
    one to solve problems
    one to remember everything
    one to deal w customers properly
    not much chance huh
     
  6. Barkleymut

    Barkleymut LawnSite Bronze Member
    Posts: 1,117

    Very good question. I do what Mowerman does. Only I don't have each contract or yearly calendar in there. Both good ideas. I think if you follow his post you will do well. Just make sure you organize it twice a day once at lunch and once at the shop at night, and don't let the truck get too messy. I know how frustrating it is when you open the door and 5 receipts go blowing down the street and you have to go chasing them like an idiot.
     
  7. kutnkru

    kutnkru LawnSite Silver Member
    Posts: 2,662

    I keep a briefcase in the cab of the truck with me at all times. I keep a supply of graph paper, writing instruments, legal pad, estimate forms, coupon calendars, priceing guides for each service, business cards, etc. and a clean t-shirt. All of the days receipts go in here in a zipper style pencil holder.

    I also keep a shave kit with a toothbrush, deodorant, cologne, and breath freshners(certs etc.) I find that 30 seconds under the spigot saves hours avoiding the trip home in the evening before going to do estimates. Have yet to find a client gripe about scrubing my arms, face, and pits.

    I use a metal clipboard/binder that has a calculator attachment for figuring estimates. I also keep a phone book for each area that truck services at all times as well.

    MSDS sheets are kept in a folder in the door-pocket of the truck too.

    Good Luck this season!
    Kris
     
  8. KirbysLawn

    KirbysLawn Millenium Member
    Posts: 3,486

    Trying a HandSpring along with Lawn Monkey this year. Have used dayrunners in the past, did not do well for me.
     
  9. Southern Lawns

    Southern Lawns LawnSite Senior Member
    Posts: 259

    My Wife...........:D Noooooo not really, just couldn't resist.
     
  10. Gtotoy

    Gtotoy LawnSite Member
    Posts: 172

    i was not at all inpressed with " lawn monkey ",, i decided to go with " Gopher 98 " instead i love it only $299 . thats my 2 cents!
     

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