Accounting/Keeping Track of Money???

Discussion in 'Starting a Lawn Care Business' started by clean_cut, Jul 9, 2009.

  1. clean_cut

    clean_cut LawnSite Bronze Member
    Messages: 1,327

    How do you guys that have a small business keep track of your money. Right now I have a excel worksheet with spaces for date, account, work/description, Revenu, date paid, Expense (gas/new blades), then I have a seperate section for splitting up the money (equipment, me, brother)

    For example, this is what the sheet would look like...

    7/9/09, Bills House, mow/trim/blow, $45, paid 7/9/09, $0

    7/10/09, None, Gas, $0, paid 7/10/09, $10

    7/10/09, Joe's house, mow/trim/blow/mulch, $100, Not paid, $0

    How does this look? What should I change? Should I seperate my money every time I get it? ex. $15 dollars in a bag for equipmant, $15 in a bag for me? Or should I split it up at the end of the month?

    Should I combine equipmnt/expenses and just take moeny out weekly for gas, etc. but use the rest at the end of the year/month to pay for the equipment? :confused:

    Thanks in advance for all of the help.
  2. clean_cut

    clean_cut LawnSite Bronze Member
    Messages: 1,327


    IRRITECH LawnSite Senior Member
    Messages: 999

    Good grief, spend $100 and get Quickbooks Pro. What you are doing sounds like way too much work.

    I have several different business bank accounts. I have a set percentage that gets saved for various things every month. Very simple process to transfer money around on line.
  4. clean_cut

    clean_cut LawnSite Bronze Member
    Messages: 1,327

    we have quickbooks dulex, but I already have excel set up, I might put it on if I need it though, what does everyone else think?

    IRRITECH LawnSite Senior Member
    Messages: 999

    And at the end of the month can you run a P&L ??
  6. JB1

    JB1 LawnSite Fanatic
    Messages: 5,904

    learn how to use quickbooks.
  7. grassrangers

    grassrangers LawnSite Member
    Messages: 39

    learn quickbooks buddy you are overworking yourself right now, its faily cheap and pretty easy to learn
  8. Jay Ray

    Jay Ray LawnSite Fanatic
    Messages: 6,510

    A spreadsheet for permanent records, scheduling, receivables (who paid or not). Quicken for revenue and expenses. Turbotax for equiipment depreciation table. Lotus 123 for Christmas card list (just kidding on the Lotus :laugh:)
  9. clean_cut

    clean_cut LawnSite Bronze Member
    Messages: 1,327

    So, I should just use quickbooks, my dad was saying that it's probably way overkill. I'm only going to have 5 or 6 weekly accounts, no taxes, bills, etc. to worry about.
  10. nemow

    nemow LawnSite Senior Member
    Messages: 253

    I have 80 accounts and quickbooks pro is overkill. If you are going to stay in the business and grow... Buy quickbooks and learn it. Just going thru the setup of quickbooks pro could answer some of your questions. I would also recomend pro for the $100 ( It goes on sale keep an eye out). I used quickbooks 2002 ( I think) for years. Just upgraded to 08 when I bought a new laptop. The $100 investment can last for years.

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