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Anyone have a Collection Notice Form?

Discussion in 'Business Operations' started by mc24034, Oct 26, 2006.

  1. mc24034

    mc24034 LawnSite Member
    Messages: 154

    I have a client who hasnt paid now for 7 weeks and need something professional that may get her to realize I'm serious. Anything would be helpful. Thanks
  2. Loy's Home Services  LLC

    Loy's Home Services LLC LawnSite Member
    Messages: 186

    Is the customer under contract. If not, it's charity. How 'bout them Colts!
  3. grass disaster

    grass disaster LawnSite Silver Member
    Messages: 2,692

    this statement is bs.

    if you have previously gotten checks from them you can take them to court and show the judge they have payed my before see(show check) now they stopped paying.... i want my $
  4. grass disaster

    grass disaster LawnSite Silver Member
    Messages: 2,692

    or you could try the round-up in a baloon trick
  5. Uranus

    Uranus LawnSite Bronze Member
    from Mass
    Messages: 1,624

    No! get the dry pellets. Its more fun. You get to watch the patterns you make turn brown every day. That way they know somone is Fing with them but can't prove it. A big brown patch will only make them ask you what happen here and then you have to come up with an excuse for them if you are still mowing them.
  6. Idealtim

    Idealtim LawnSite Senior Member
    Messages: 939

    As of now he doesn't think your serious?
  7. mc24034

    mc24034 LawnSite Member
    Messages: 154

    No. Im sure they know Im serious. Ive left 3 Invoices. I just think something more professional looking and a threat of goin to court would get them in gear and pay it up.
  8. leadarrows

    leadarrows LawnSite Senior Member
    from N/A
    Messages: 925

    We have been most patient, but you have failed to respond to our four previous notices.

    We now have no alternative but to require immediate payment. Failure to respond may lead to legal action.

    Please mail your check today.

    Letter #2:
    This is your fifth notice regarding your delinquent account balance.

    You owe $532.14, including interest. Up until now, we have avoided aggressive collection action, but we require your payment now.

    Letter #3:
    You have ignored my last five written requests to remit your balance due of $674.98. I have been more than patient in this matter, but now I must demand payment. If you wish to avoid having this matter turned over to collections, I must have your payment on my desk by 5:00 p.m. on November 5.

    Letter #4:
    I have been authorized to refer your account to a collection agency. I do not believe this action to be necessary, if you will make some effort to cooperate with us. In the hope that you will cooperate, I am delaying further action for ten days from the date of this letter. Should you fail to make payment within that time, I will authorize Kansas Business Bureau on November 1 to proceed against you in appropriate ways to collect the balance of $603.40. This is your final opportunity to arrange for payment directly to us. I urge your cooperation.

    Please make payment to:

    Doe Corporation

    1600 Main Street

    Springfield, Kansas 12345

    Letter #5:
    After four reminders, I can no longer believe that your failure to pay the $777 you owe is an oversight. Having received no response to my suggestion that you call to make payment arrangements, I must insist that you pay the balance due immediately.

    If I do not receive the money by 5:00 p.m. on June 30, I shall be forced to take further action.
  9. leadarrows

    leadarrows LawnSite Senior Member
    from N/A
    Messages: 925

    Letter #1:
    We hope you are enjoying the books shipped to you last month. Part of your agreement was to pay $40 each month. This is a reminder that your first payment is now overdue. Please disregard this note if your check is already in the mail.

    Letter #2:
    Please remember that the balance on your account ($132.16) remains unpaid. It was due to be paid in full ten days ago. Enclosed is an envelope in which you may mail your payment. If, by chance, you have already sent your payment, please disregard this letter and accept our gratitude.

    Letter #3:
    This is just a friendly reminder that your June payment of $100 is overdue. If you have not already sent the payment, please do so now.

    Letter #4:
    Our records show an outstanding balance for your son, Eric.

    We request that your monthly tuition payment be paid before the 10th of each month. Accounts paid after the 10th of the month accrue a $5.00 late tuition fee. This is just a reminder as we do not mail statements.

    We are certainly not exempt from making errors! Please notify us immediately if there is any question concerning the payment.

    Letter #5:
    Recently Jane Doe was treated at Springfield Hospital by our emergency physician. The balance for the treatment is $100.00. Because you are a valued customer, we are concerned about your past-due balance. To protect your good standing with the medical group (as well as your credit rating), please pay the amount due within 15 working days. If you cannot pay the entire amount immediately, we can set up a payment plan. Simply call us at 555-5555 between 9:00 a.m. and 4:00 p.m. Monday through Friday.

    If you have already sent your payment or made arrangements with this office, please disregard this letter and accept our thanks.

    Letter #6:
    Our records indicate that we have not received your payment which was due on 12-5-98. We hope this was just an oversight and you will be able to remit the funds due immediately.

    The amount due on your loan is $1,500.

    This amount includes any applicable late charges and/or fees.

    If your records reflect that you paid this payment prior to the date of this letter, you still need to contact us so that the discrepancy can be resolved and any necessary corrections can be made on your account.

    If, however, you are experiencing financial difficulties, please contact us so that we can assist you in working through the situation and bring your account back to a current status. We can provide you with counseling or a listing of HUD approved counseling agencies which you may wish to contact for assistance.

    Please call me at our toll free number listed above as soon as possible. We can then begin to work through this situation together.
  10. leadarrows

    leadarrows LawnSite Senior Member
    from N/A
    Messages: 925

    Change one of theses to fit your needs. I hope you can find one you can use from these.

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