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Anyone have a truck/trailer inspection form?

Discussion in 'General Industry Discussions' started by Az Gardener, Feb 18, 2007.

  1. Az Gardener

    Az Gardener LawnSite Gold Member
    Messages: 3,899

    In a never ending journey to systematize the business I think it is time for a vehicle inspection form.

    I used to work for a company that was part of the Tru Green Landcare roll up. They had a one page inspection sheet that you just checked off the box's, it was a pass fail type of thing. Wish I had kept a copy.

    Anyone have something to contribute for the cause?
  2. Prestige-Lawncare

    Prestige-Lawncare LawnSite Senior Member
    Messages: 753

    I spent 30+ years in the transportation/warehouse business. Are you talking about something like a Pre-trip / Post-trip inspection form? Something you use to check the equipment at the start of the day, and another at the end of the day.
  3. Az Gardener

    Az Gardener LawnSite Gold Member
    Messages: 3,899

    I just finished my first draft about 2-minutes ago here it is

    Vehicle inspection form

    Vehicle_____________ Location______________ Date_____________

    Vehicle parked correctly, cones out if appropriate
    Cones spaced correctly allowing enough room to walk safely along truck and trailer
    Dash of truck free of debris, notes, books etc.
    Cab of truck free of tools debris personal items.
    Truck clean inside and out

    Oil at acceptable level miles within limits re; oil change
    Tires within allowable air pressure. Spare too.
    No Check engine lights showing
    All lights and turn signals working

    Tool Boxes
    Tool boxes in general organized, no trash, old parts, misc. or personal items in boxes
    Tools in boxes organized according to use
    Mechanics tools
    Irrigation tools
    Low Voltage Lighting tools
    Copper/soldering tools
    Parts organized so they are easy to locate
    Drip Parts
    PVC Parts
    Low Voltage lighting Parts
    Copper parts
    Anchoring/ Tying Parts

    Bed Of truck
    Free of any loose or inappropriate debris
    Load secured if needed
    No unnecessary items left in truck for extended period

    Inspector_______________________ Driver________________________

    Maint. Trailer Inspection Form

    Trailer #__________ Location_________________ Date ___________

    First Aid Kit stocked and easily accessible
    Free of unnecessary items such as citrus fert. In July, plants that are dead, spent irrg. parts
    Tools in their assigned locations.
    Bins neat and organized
    Digging tools in rack by side door
    Rakes and brooms in Velcro strap at ramp door
    Mowers free of loose grass, debris on deck, wheels clean, catchers empty
    Tools on wall and ceiling firmly secured with straps, bungies, etc.
    Fertilizer in bags or buckets appropriate amount for the day
    Job specific boxes Anchor, lights etc. stocked and neat no trash all needed items in them

    Inspector___________________________ Foreman__________________________

    I have left some room for additions and notes and my wife still has to get on the computer and give me some Y-N columns to circle or box's to check.

    This is a first draft and as I actualy do inspections I will find some additions/changes that will need to be made.

    I will use this to have a standardized method for checking this aspect of a Foreman's performance. Because you need to have systems documented and they must be quantifiable you must be able to measure the the results.

    I would still welcone anyone elses forms to review.
  4. txgrassguy

    txgrassguy LawnSite Gold Member
    Messages: 3,083

    Good idea Az.
    I have been trying for some time to incorporate inspection forms but with the daily press of paperwork it has proven slow going.
  5. Az Gardener

    Az Gardener LawnSite Gold Member
    Messages: 3,899

    Yes it is tough, you have to make the time for strategic planning and systems development. Having lawnsite is certainly a distraction thats for sure.
  6. AintNoFun

    AintNoFun LawnSite Bronze Member
    Messages: 1,807

  7. Gaharan

    Gaharan LawnSite Member
    from Texas
    Messages: 4

    This works for us.

    Attached Files:

  8. Az Gardener

    Az Gardener LawnSite Gold Member
    Messages: 3,899

    Welcome to lawn site.

    Your inspection form appears to have come from the E Myth training manual. Is this your creation or your employers? I'll bet you have lots more where that came from. Very good form. I look foreword to more contributions from you.

    Either that or you are one of my employees playing a trick on me.
  9. Gaharan

    Gaharan LawnSite Member
    from Texas
    Messages: 4

    It does look like its out of a manual. I will take that as a compliment. I was working on an operations manual for my company, and although i wrote the rough draft it was perfected for us by my crew leaders to be more effective. In a way it is a Emyth product because I was going through the Emyth mastery program. Thanks for the comments i hope that helps, let me know if you need in in a doc format.
  10. Az Gardener

    Az Gardener LawnSite Gold Member
    Messages: 3,899

    I did the E Myth program too. How long did you do the program?

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