Discussion in 'Business Operations' started by Jenyss, Feb 19, 2010.

  1. Jenyss

    Jenyss LawnSite Member
    Messages: 22

    Hello - we received notice from ohio jobs and family service that they are coming to our 'office ' ( our office is our 4th bedroom ) to audit. And listed several documents we need to have. We don't have all of them, most;y b/c we dont use them, like a petty cash journal , corporate minute book etc... Has anyone dealt with this? Any advice? We are a small ( 4 employee ) company. Some of these questions were laughable like do we own another company, list corporate officers etc...
  2. ACA L&L

    ACA L&L LawnSite Bronze Member
    Messages: 1,102

    deal with it quickly and completly......get that paperwork, cove all your bases. If u need contact your tax acct or lawyer. They can deal with it alot easier and less stress for u. That couple hundred bucks u spend on acct will be well worth it.
  3. JB1

    JB1 LawnSite Fanatic
    Messages: 5,903

    its not laughable when they come, are they looking into income tax, sales tax or use tax you have to figure out what they want and get it, just be calm and nice with them and think happy thoughts.
  4. whitebp1

    whitebp1 LawnSite Member
    Messages: 76

    laugh now or laugh later it aint no laughing matter, i would contact an attourny right away if you dont have those items readily available otherwise your going to be walked all over... im not trying to be negative here- just letting you know some of those things you mentioned are normal business operating things... petty cash journal not so much but corpoate minute yeah, an attourney should be able to walk you through it with ease.
  5. Runner

    Runner LawnSite Fanatic
    Messages: 13,497

    many of the questions may be not applicable to you, and I wouldn't worry too much about that aspect. Are your 4 employees currently collecting unemployment? It sounds to me that this may be the likelihood the reason for them doing the audit.
  6. zimmatic

    zimmatic LawnSite Senior Member
    Messages: 416

    being from Minnesota I dont know this ohio agency you talk about. However I do know you need to talk to your legal council andor professional accountant first. Then have those people talk to the govt for you. DO NOT let them into your office or have access to your computer. These items they want are just a conversation starter, and then they drill deeper, thus if they are at your office or at your computer they will want to know the answer now! Have them conduct their questions at your lawyers office or tax proffesionals office.
    My father went through a sales tax audit. The state wanted to come to his home(where the office is) and review his "accounting" He said no obviously, but the information they requested in the initial request turned into a whole lot of things. In the end they just wanted a little money so they could run back to there boss and say my time and Job is worth employing me. He paid a small fine less than 1k but the state was @holes about it. How did he get audited. A company he did work for was way in the rears for sales tax. They got auditied. The guy let the state at his computer for 2 weeks. He got fined 125K then they pulled names out of his client list to go poke around at. or at least that is what we think cant confirm it though. There is so many diffrent tax rules, its a struggle every year to make sure you comply with them all.
  7. nepatsfan

    nepatsfan LawnSite Gold Member
    Messages: 3,142

    forget about all the stuff they say you need. When they ask for a petty cash journel hand them an envelope filled with cash. Tell them that is their copy to keep. They will see that everything is in perfect order when they report back to the office.
  8. AI Inc

    AI Inc LawnSite Fanatic
    Messages: 26,433

    That is exactly what they are looking for. To see if you have ever payed anyone as a sub incorrectly. Then they will want the unemployment money that was not payed for those " employees"
  9. CkLandscapingOrlando

    CkLandscapingOrlando LawnSite Senior Member
    Messages: 652

    Get a lawyer and if they come to your house meet them out front. I need a warrant to let them in the house. It's a shame you have to take a hard line but they are'nt doing you any favors

    CLARK LAWN LawnSite Silver Member
    Messages: 2,526

    i went through it a few years ago, all the looked at was payroll records to make sure what you are claiming matches up to payroll.they were only here for about half hour at the most.if you have been legit with everything then you have nothing to worry about. they didnt look at gross sales or sales tax or anything but payroll.

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