Computer program to remind you what you're doing

Discussion in 'Business Operations' started by DLM155, Jun 4, 2010.

  1. DLM155

    DLM155 LawnSite Member
    Messages: 53

    (maybe wrong forum? I don't know.)

    I've been part time for a while and I've expanded to the point where I made my first real mistake this year- I totally just forgot to cut a bi-weekly property this week. Luckily she is probably the oldest lady on earth and doesn't really care, and was perfectly happy with me cutting it 3 days late.

    However, I don't want this to happen again. Do any of you guys use a scheduling program that can maintain a list of properties? Especially one that can keep track of weekly and bi-weekly jobs. The free-er the better.
  2. mark123

    mark123 LawnSite Senior Member
    Messages: 480

  3. DLM155

    DLM155 LawnSite Member
    Messages: 53

    100$? Is it going to come out on the job with me and trim+blow?
  4. twcw5804

    twcw5804 LawnSite Senior Member
    Messages: 439

    If you have any computer knowledge and Microsoft Excel just write yourself a spreadsheet. I list all my accounts down column A, and days of the month in the rows left to right. At end of the day I type in how much I made at that job into that day of the month to the right of that account. Using autosum it can then give me a total MTD also. I run 25 accounts this way for years no mistakes. I know that if its the 21st and a biweekly was last cut on the 7th, time to get it done.

    I even get creative with it. If I did the job that day and customer wasn't home or they wanted billed, then I color that cell Red to show it wasn't paid. when check comes in I hop on computer and change it back to black.
  5. ProMo

    ProMo LawnSite Bronze Member
    Messages: 1,468

    i use an excel sheet to track date, time and serviced performed of each customer, I started with a pda then had a laptop and now i use my iphone because my wife stole the laptop when she saw i could do it on phone. I track date , time in/out and have a check box for services performed. It tracks time spent on job adds them up for the year and shows an hourly income which is very useful in comparing accounts .
  6. twcw5804

    twcw5804 LawnSite Senior Member
    Messages: 439

    I also have a setup like ProMo but on a seperate sheet that is designed to be printed out and I log it in the truck and do the math at end of the day.
  7. mark123

    mark123 LawnSite Senior Member
    Messages: 480

    Sorry, I didn't mean to imply you should spend all last month's allowance. :laugh:
  8. Alpha Property

    Alpha Property LawnSite Senior Member
    Messages: 409

    google calander, requires web access but works awsome
  9. 2001FZ1

    2001FZ1 LawnSite Member
    Messages: 83

    You could use microsoft outlook and sync it to your blackberry. You can make it give you a 1 day, 2 day or what ever kind of reminder you want.
  10. CrewKut

    CrewKut LawnSite Member
    Messages: 193

    Lightning is a calendar addon for Thunderbird email. It has reminders and does a great job of keeping track my schedule. You can set up weekly, bi-weekly, monthly customers with a start and end date if you want. It's free and you don't need web access to view your schedule.


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