We train the employees as to what pieces of equipment get loaded on what trailer and how. Prior to loading, all 4 stroke equipment get checked for oil levels. each trailer gets 1 can mixed gas & 1 can straight gas, and a hand sprayer w/ round-up. As far as the maintenance chores, we make sure that noone stands around while others are working. We instruct them as to what they should do once their task is complete until it becomes routine. Finally at the days conclusion, all equipment is fueled, edgers checked for blade wear, trimmer line checked & restrung if necessary. Crew chiefs will refuel trucks if less than 1/4 tank and/or re-fill cans when necessary. Certain days are put aside for more extensive equipment maint. including blade sharpening, lubing, oil & filter change. Hope this helps.