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For the Guys that use Seasonal Contracts (question)

Discussion in 'Lawn Mowing' started by Lynden-Jeff, Apr 2, 2008.

  1. Lynden-Jeff

    Lynden-Jeff LawnSite Bronze Member
    Messages: 1,405


    Well learned from the last few years and we are doing all seasonal contracts for residential/commercial. Planned to start april 15th to November 15th however I dont think I can swing this with the customers as we most likely won't be cutting until the 1st week of may. How do you guys work it, I am from the Northeast (Ontario) area.

  2. KGR landscapeing

    KGR landscapeing LawnSite Bronze Member
    Messages: 1,544

    just start it then who cares i dont think many people even look at the date. and here i just enclude the plow on it and it drops there monthly payment and then they could care less.
  3. Flex-Deck

    Flex-Deck LawnSite Silver Member
    Messages: 2,845

    I have about 1/2 my accounts on a 7 month = pay - Due the 15th of May thru and including the 15th of Nov. I base the monthly payment on the fact that we average 26 mowings per year here. 26 X bid - Divided by 7 = Amount due 7 times a year.
  4. heather lawn sp

    heather lawn sp LawnSite Senior Member
    Messages: 681

    'morning Jeff

    (okay everybody over to Lawnsite!)

    Write the contracts for the April 15 to Nov 15. That will cover the clean-ups and any first applications. I know the Weather Net said snow-rain for the 15th but don't believe it. If you have the billing dates for the 15th of the month, and you are out on the land in 2 weeks when it dries out no problem:canadaflag:
  5. 02DURAMAX

    02DURAMAX LawnSite Gold Member
    Messages: 3,801

    Mine start April 1st To November 15th and just divide the payment in to 8 Monthly Bills..Works for me.
  6. LwnmwrMan22

    LwnmwrMan22 LawnSite Platinum Member
    Messages: 4,373

    I have this problem as well.

    I personally don't start my invoicing until May 1st.

    If I have to run for a couple of weeks before I send out an invoice, so be it.

    I run 6 invoices, May, June, July, August, September and October.

    It gets a little tight with the money, especially a year like this one where we haven't had a lot of snow to pad the bank account (be starting up on credit cards this spring) but it seems whenever I try to get the lawn invoicing before I do anything for 20 days (usually don't start until April 20th +/-) people feel like they're getting ripped off.

    I can even write it down on a piece of paper, $2,000 for the year divided by 7 is this..... $2,000 for the year divided by 6 is this.

    Invariably they'll take the 6, I guess so it feels like they're getting a spring cleanup for free. I can't figure it out.
  7. Toad

    Toad LawnSite Senior Member
    Messages: 443

    All contracts for us, starting May 1st, to Nov 1st here. Option to pay - I break it down, May 1st, July 1st, Sept 1st, or if paid in full in month of may 5% dis. Customers seem to like to save the 5%.
  8. M&MLawn

    M&MLawn LawnSite Member
    Messages: 132

    We run our commercial accounts April through March of the following year. For our residential accounts we run them April 15th through October 15th.

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