Hours Tracking/Time Clock Systems

Discussion in 'Hardscaping' started by Summit L & D, Mar 2, 2011.

  1. Summit L & D

    Summit L & D LawnSite Senior Member
    Messages: 269

    We are looking at moving to the ExakTime system for keeping track of crews. Do any of you fine folks have any suggestions regarding the system?

    Also, if you're not using that system, what are you using to keep track of hours in the field? I know we're paying out a ton of extra hours due to "rounding" by the guys when they write down times.
  2. DVS Hardscaper

    DVS Hardscaper LawnSite Fanatic
    Messages: 6,543

    Pen and paper in da field.

    And my guys are not allowed to round their time. Must be to the minute.
    Posted via Mobile Device
  3. PatriotLandscape

    PatriotLandscape LawnSite Bronze Member
    from MA
    Messages: 1,209

    Rounding what times?

    We use paper work orders and a time clock to track job hours.

    What exactly are you trying to manage in their times?
    Posted via Mobile Device
  4. Bleed Green

    Bleed Green LawnSite Bronze Member
    Messages: 1,514

    have them clock in when they get to work and clock out when they leave work
  5. Summit L & D

    Summit L & D LawnSite Senior Member
    Messages: 269

    We pay the guys for onsite work hours. Given the size and location of our projects it's not uncommon for the guys to live onsite (in a travel trailer), that being said, we rarely start from main office/yard. Since we're constantly moving about, I don't have the ability to use a dedicated wall time clock.

    What I'm ending up with at the end of the pay period is a pile of records that the forman keeps. I know for a fact that the hours aren't 100% accurate. Not to mention the pain it is to sort through and total everyones hours individually. I'm really looking to streamline the process, and produce some accountability within the record keeping.
  6. SVA_Concrete

    SVA_Concrete LawnSite Senior Member
    Messages: 467

    Previous company i worked for tried out the quickbooks time tracker software. it seemed to work fairly well for one job per day. if you had a service scenario where you billed for hrs on each job it was a bit cumbersome as i recall.

    the nice feature was direct data import into the payroll module of QB
  7. P.L.

    P.L. LawnSite Member
    from USA
    Messages: 67

    They do have new time clock type things that you can store ina a trailer on site. Each employee has two things that go on a key ring one for punching in and one for punching out. The device then sends the info to you main office some how and you can keep track of them that way. Not sure what is called, one of my buddies has them installed in his enclosed trailers and uses them when the guys report directly to the site every day.
  8. Summit L & D

    Summit L & D LawnSite Senior Member
    Messages: 269

    Yeah that sounds like the Exaktime system.

Share This Page