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How to LEGALLY hire temporary help?

Discussion in 'Business Operations' started by Precision Lawns, Mar 24, 2007.

  1. Precision Lawns

    Precision Lawns LawnSite Senior Member
    Messages: 283

    I'm solo, but sometimes I get some larger jobs where I'd like a helper, and I've got some friends in need of extra cash that wouldn't mind helping me out for a day here and there. How do I go about doing this legally? Obviously I need to check with my insurance agent and make sure I'm covered for employees, but what sort of tax forms do I need to do - do I just make him fill out a W-4 like a regular employee, or is there a seperate form I'm supposed to do for a temporary employee? I tried to do a search on this, but it just came up with lots of unrelated posts, and searching the IRS site is like looking for a needle in a haystack, so I thought I'd ask here first. And is there a simple way to figure out payroll and withholding for one guy, one day, or do I need to get an accountant to do it? I know there's lots of solo guys that hire helpers on occasion, and I don't want to do it under the table, so I figured surely someone would know how to do this legally. Thanks.
  2. Duekster

    Duekster LawnSite Fanatic
    from DFW, TX
    Messages: 7,961

    Do a 1099 if you pay them over 600.00 as contract labor.
  3. Precision Lawns

    Precision Lawns LawnSite Senior Member
    Messages: 283

    For one day, I definitely wouldn't be paying them over $600! Plus, as they're working on my terms using my equipment, I don't think it's legal to do a 1099, right?
  4. Vikings

    Vikings LawnSite Bronze Member
    from canada
    Messages: 1,657

    Too much trouble. Either hire from a temp agency or pay cash.

    If you register that you have an employee you have forms and letters from the gov. You have to remit and take taxes got soc. ins. num..
  5. Precision Lawns

    Precision Lawns LawnSite Senior Member
    Messages: 283

    So...does this mean that all the solo guys who hire a friend to help out for a day or two are doing it illegally? Since it's too much trouble to do it the way it's supposed to be done?
  6. Mr Priceless

    Mr Priceless LawnSite Senior Member
    Messages: 412

    it helps to beat around the bush. there might be a hornets nest IN the bush:hammerhead:
  7. Bill S

    Bill S LawnSite Member
    Messages: 184

    Double check with your accountant but I believe that if you are paying someone under $600 per year, there is no need to withhold taxes. You will need to carry workers comp though!
  8. Vikings

    Vikings LawnSite Bronze Member
    from canada
    Messages: 1,657

    Most likely and who really cares, only the very anal think jay walking is too illegal to mess with.

    If you're solo and don't have payroll set up (or any experience doing payroll) hiring temp labour LEGALLY, opens a real can of worms. It's just not worth it.

    Pay cash or hire from a temp agency.
  9. waltero

    waltero LawnSite Member
    Messages: 206

    What is everyones take on the temp agency for extra workers?

    I called last week and I got a price and from what I understand, they will supply me with workers, cover all the taxes, workers comp, etc and if they don't show up I just call and they will send another person. They take care of all of the paper work, will drug test and do a background and after 90 days if I like the work they can come on full time or I can continue to use them to do all of the payroll for me. Sometimes it is the hardest job to find good people to work and when it is busy there is very little time for this.

    I think I will be trying it this year and I will see, but I was wondering what experience others may have had. Thanks for the info.

  10. Vikings

    Vikings LawnSite Bronze Member
    from canada
    Messages: 1,657

    Yeah they take care of all the paper work incl. compensation and generally the guys come to work, I mean they work hard. A bit pricey but for grunt work (spring clean ups) they are perfect. I also get them to deliver flyers.

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