Intro letters

Discussion in 'Business Operations' started by NHLawns, Mar 19, 2002.

  1. NHLawns

    NHLawns LawnSite Member
    from NH
    Messages: 27

    This is my second season starting this spring, and I was going
    to give all my potentialy new customers a Introdution letter.
    It would give them a list of our services and our payment schedule, and things of that nature. I was wondering if any body
    else does this. And if so would they be willing to share any input
    on how to word it .
    I did a search and found mostly bid sheets and proposal templates, which are great, but I was just looking for a general
    introduction type letter.

    Thanks for any info
  2. Nelson

    Nelson LawnSite Senior Member
    Messages: 278

    I purchased the Templates that LawnSite offered, and
    I think they R great.......:angel:
  3. AK Lawn

    AK Lawn LawnSite Member
    Messages: 186

    I am with nelson i purchased the templates, too bad i purchased them after i sent out my letters, but get the templates i am sending out another batch of letters including the template
    Good Luck
    AK Lawn
  4. LawnLad

    LawnLad LawnSite Senior Member
    Messages: 738

    I typically break a cover letter into several key components. A contract or a contract renewal is on a separate page listing the actual services and prices. A new contract letter will be more informative and to the point.

    Sample Cover letter outline:



    Dear Mr. Smith,

    Opening paragraph to break the ice.... "With daffodils pushing their way through the soil, we know spring is near. This past winter we have been planning for this spring by _______. We have scheduled your property for the spring clean up and look forward to seeing you in the month ahead.... blah blah".

    Note highlights or changes... "Our contracts/services have/have not changed from last year. Please note ________"

    Informational/reminder paragraph - no one really reads anyway:
    "If you have any additional needs for your landscape this spring, please let us know. I am available to meet to do a preseason walk through of your property if you like. As well, if you are having any parties this season which will require additional attention to your landscape, please alert us to the dates and the priorities for the landscape."

    Closing paragraph - "Thank you for your business this past year. We look forward to working with you again this season..... blah blah."

    Jimbo's Landscaping
  5. NHLawns

    NHLawns LawnSite Member
    from NH
    Messages: 27

    Thanks for your help. I will look into the templates
    Now I have a pretty good idea of what I'm looking for.

  6. bridges

    bridges LawnSite Member
    from RI
    Messages: 196

    Do these templates have something to send out for the start of the season?
  7. AK Lawn

    AK Lawn LawnSite Member
    Messages: 186

    Ya bridges there are templates for the begining of the season, there are templates for everything
  8. bridges

    bridges LawnSite Member
    from RI
    Messages: 196


    Which ones do you have and do you like?

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