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Discussion in 'Starting a Lawn Care Business' started by rwatson, Feb 24, 2006.

  1. rwatson

    rwatson LawnSite Member
    Messages: 9

    what should i include on my invoice? and does anyone have any suggestions as to layout and or how they set it up in microsoft word oe exel?
  2. yrdandgardenhandyman

    yrdandgardenhandyman LawnSite Senior Member
    from midwest
    Messages: 953

    One word. Gopher.
  3. jhoneycutt

    jhoneycutt LawnSite Member
    Messages: 41

    I see the company Gopher alot on here. it must be good, is it free?
  4. nobagger

    nobagger LawnSite Gold Member
    from Pa
    Messages: 3,065

    Nothing that saves you time is free:laugh: :laugh: I just bought lawnprosoftware and its about the cheapest software but it does everything I need it to do and then some. It was only $58.00:cool2:
  5. Precision Lawns

    Precision Lawns LawnSite Senior Member
    Messages: 283

    We are still waiting for our very own specialized lawn care software to finish being designed (we've got a family member who's got a software design company doing it for us for free), so in the meantime we use spreadsheets in Excel. It's a big pain, but it's free and we don't want to buy Gopher software since we'll have our own pretty soon. Of course, we had 25 customers last season, and this season hope to expand to around 60, and then push to over 100 next season. The Excel system was manageable with 25. It will be a royal pain with 60, and completely impossible with 100. We're hoping to have the software before the end of this season. So it will work, but if you plan on getting more than just a few customers, I wouldn't recommend it - go get real software.

    That being said, we actually modeled our invoices after our cell phone bill, in terms of the appearance. It includes:

    Amount of last bill
    Amount they paid
    Amound of current charges
    Amount of Any additional fees
    Amount of Any credits
    Total amount due
    Due Date
    Detailed list of current charges/fees
    Dates mowed

    And of course, our company letterhead, the customer's information (name, acct #, address), and a return slip. We also include a return envelope in our bills. We keep a spreadsheet of everything we've done in Excel, and then when it's time to send out invoices, we have the invoice set up in Word and just do a mail merge with the info from Excel. Again, it's a pain, but it works and it LOOKS professional - our customers have no idea what a headache it is to create.
  6. Team Gopher

    Team Gopher LawnSite Platinum Member
    from -
    Messages: 4,040

    <Table width="100%" bgcolor="#DDDDDF"><TR><TD><font color="#000000">Have a tax question? Need free business advice? Ask our CPA. Click Here </font></TD></TR></Table>
    Hi rwatson,

    If you get a chance, please consider downloading our free trial. You may find it helpful.

    Thanks yrdandgardenhandyman for thinking of us.

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